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Virtual Office Assistant
Job summary
A growing restoration services company is seeking a reliable Operations Assistant to provide administrative support. This remote part-time role offers 25 hours per week with potential to transition to full-time. The ideal candidate will manage communications, prepare documents, and maintain organized records, requiring strong reliability and attention to detail.
Benefits
Qualifications
- Proven reliability and strong work ethic.
- Clear communication skills, both verbal and written.
- Ability to manage multiple tasks efficiently.
Responsibilities
- Provide administrative support to the CEO, clients, and staff.
- Handle inbound and outbound communications professionally.
- Prepare invoices, quotes, and reports accurately.
- Maintain organized records and documentation.
Skills
Growing Residential & Commercial Restoration Services Company is seeking a reliable and detail-oriented Operations Assistant to provide dependable administrative support to our CEO, clients, staff, and subcontractors.
Starting Part-Time: 25 Hours per Week (Mon–Fri) with Potential to Progress to Full-Time
This is a fully remote position requiring exceptional communication skills, a professional phone manner, and the ability to manage a variety of administrative tasks efficiently and consistently.
Responsibilities:
- Work effectively in a fast-paced environment while maintaining accuracy and attention to detail.
- Handle inbound and outbound phone calls, emails, and text messages professionally and promptly.
- Prepare invoices, quotes, and reports accurately and on time.
- Manage multiple tasks, projects, and deadlines with organization and consistency.
- Maintain accurate and organized records and documentation.
Requirements:
- Proven reliability, strong work ethic, and commitment to follow-through.
- Clear, fluent English-speaking skills (verbal and written).
- Reliable high-speed, stable internet connection.
- Quiet, dedicated home office environment.
- Quality headset with microphone for clear phone call audio.
- Strong attention to detail, accuracy, and organizational skills.
- Ability to prioritize tasks and work independently.
- Proficiency with common office software (Google Suite: Gmail, Docs, Sheets, etc.).
- Windows 11 Operating System (Sorry, no Macs) with Google Chrome.
Tasks include but are not limited to:
- Answering customer sales & support calls, emails, and text messages.
- Scheduling calendar appointments.
- Processing invoices and payments.
- Maintaining records and files.
- Coordinating vendor orders and logistics.
Schedule:
- Monday–Friday
- Part-time: 25 hours per week to start (9 am–2 pm EST)
- Potential to progress to full-time based on performance and business needs.
- Work Location: Remote
If you are dependable, organized, committed to quality work, and have a smile-and-dial attitude, we’d love to hear from you!
- Full Zoom Training Provided
- SOP Google Sheet
- Free Automation Tools (To make your job easier)
* The salary benchmark is based on the target salaries of market leaders in their relevant sectors. It is intended to serve as a guide to help Premium Members assess open positions and to help in salary negotiations. The salary benchmark is not provided directly by the company, which could be significantly higher or lower.
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