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We are looking for an enthusiastic individual, who may have an affinity for rodeo, to fill a permanent, full-time position at the Canadian Professional Rodeo Association office located in Airdrie. The candidate must be computer literate, fast paced, able to multitask independently, have a positive attitude, have excellent communication skills and outstanding customer service.

The successful candidate will have a strong bookkeeping and payroll and benefits knowledge.Understanding of rodeo is an asset but not mandatory. Excellent knowledge of an accounting system and intermediate knowledge of Microsoft excel is required.

• Work as a vital part of the team to provide an excellent standard of customer service to our members
• Ensure that our members, rodeo committees and suppliers are treated as valued customers and remain our highest priority.
• Responsible for the complete processing of accounts payable, accounts receivable and payroll.
• Ensure timely bank deposits and recording of all monies received
• Work with the Director of Finance to create and maintain appropriate financial and personnel records, reports and other documents including but not limited to: budget, GST, non-resident tax and payroll filings.
• Demonstrate leadership and contribute to the team culture by dedicating time to ensure employees are encouraged, motivated and focused
• This position reports directly to the CEO.

• Accounts payable.
• Maintain, in good order, all records and files.
• Ensure the timely and efficient processing of all invoices within the established credit terms.
• Prepare cheque run on a regular basis (at least bi-weekly) in consultation with Director of Finance and provide cheques along with supporting documentation to cheque signers.
• Ensure payments made by direct deposit are documented and recorded on a timely basis.
• Ensure timely delivery of payments including initiating direct deposits and/or mailing cheques.
• Handle all supplier / vendor inquiries.

• Maintain, in good order, all records and files.
• Prepare and send invoices to members and vendors as required, ensuring accuracy and compliance with Association policies.
• Follow up on outstanding invoices and resolve any discrepancies.
• Process incoming payments accurately and in a timely manner, recording all transactions in the account system, which can be supported by the Member Records Lead.
• Learn and understand member receivables.

• Maintain, in good order, all records and files.
• Ensure the timely and efficient processing of all invoices within the established credit terms.
• Prepare cheque run on a regular basis (at least bi-weekly) in consultation with Director of Finance and provide cheques along with supporting documentation to cheque signers.
• Ensure payments made by direct deposit are documented and recorded on a timely basis.
• Ensure timely delivery of payments including initiating direct deposits and/or mailing cheques.
• Handle all supplier / vendor inquiries.

• Maintain, in good order, all records and files.
• Ensure the timely and efficient processing of the bi-weekly payroll including tracking of all pre-approved overtime, vacation and sick time and reviewing employee time sheets for approval by Director of Finance.
• Prepare bi-weekly payroll using Ceridian Powerpay.
• Ensure employee files are kept current with up-to-date employment agreements, TD1 form and any other relevant information.
• Keep current on payroll and employee regulations and standards.
• Oversee and administer employee benefits.

• Review payout reconciliation for accuracy.
• Record CRES fees and other related charges as well as prepare any required invoices.
• Coordinate with Payout Lead for collection of monies from committees and payouts to members.
• Balance payout subledgers for each rodeo.
• Oversee collection of monies from committees and final distribution of member cheques and EFT’s in a timely fashion.
• Reconcile and adjust payout in relation to funds owing by members at time of payout to ensure collection of funds owing when possible.

• Prepare and record manual bank deposits on a timely and accurate basis.
• Complete daily balancing of online payments between Moneris and Accuterm.

• Minimum of 5 years’ experience in a bookkeeping role
• Bookkeeping or accounting certificate, preferred, not required
• Working knowledge and understanding of payroll and benefits administration.
• Excellent knowledge of MS Office and accounting systems
• Demonstrate a high degree of accuracy and attention to detail.
• Good with numbers and figures
• Strong organizational and time management skills.
• Valid license and vehicle

The position is available immediately for the right person.

April – October (end of CFR week) hours are Monday – Friday, 40 hours per week (8am-4pm)

October (end of CFR week) – April hours are Monday – Thursday, 30 hours per week (8:30am-4pm).

Salary rate is competitive and dependent on experience, health benefits after 3 months and paid vacation. Range $27-$32/hour

Office has a business casual dress code and on-site free parking.

Please apply by submitting your resume and cover letter to Denny Phipps (CEO, CPRA) at dphipps@rodeocanada.com.

We thank all candidates for their interest, however only qualified candidates will be contacted for an interview.