Accounting and Payroll

Canadian Professional Rodeo Association; Airdrie; On-site; CAD 60,000 - 80,000; Full time

Job summary

A sports association based in Airdrie, Canada, is seeking an experienced Bookkeeper to join their team. The successful candidate will be responsible for managing accounts payable, receivable, and payroll, ensuring excellent customer service to members. This role requires a strong grasp of bookkeeping principles, proficiency in accounting software, and exceptional organizational skills. The ideal candidate will bring a minimum of five years of relevant experience and have a proactive, positive attitude. Benefits include health coverage after three months and a competitive salary.

Benefits

Health benefits after 3 months

Paid vacation

On-site free parking

Qualifications

• Minimum of 5 years’ experience in a bookkeeping role.
• Strong bookkeeping and payroll knowledge required.
• Excellent knowledge of accounting systems.

Responsibilities

• Process accounts payable and receivable accurately.
• Maintain all records and files in good order.
• Prepare and process bi-weekly payroll.

Skills

Bookkeeping

Customer service

Communication skills

Organizational skills

Attention to detail

Education

Bookkeeping or accounting certificate

Tools

Microsoft Excel

Ceridian Powerpay

Job description

We are looking for an enthusiastic individual, who may have an affinity for rodeo, to fill a permanent, full-time position at the Canadian Professional Rodeo Association office located in Airdrie. The candidate must be computer literate, fast paced, able to multitask independently, have a positive attitude, have excellent communication skills and outstanding customer service.

The successful candidate will have a strong bookkeeping and payroll and benefits knowledge.Understanding of rodeo is an asset but not mandatory. Excellent knowledge of an accounting system and intermediate knowledge of Microsoft excel is required.

Main Objectives

• Work as a vital part of the team to provide an excellent standard of customer service to our members
• Ensure that our members, rodeo committees and suppliers are treated as valued customers and remain our highest priority.
• Responsible for the complete processing of accounts payable, accounts receivable and payroll.
• Ensure timely bank deposits and recording of all monies received
• Work with the Director of Finance to create and maintain appropriate financial and personnel records, reports and other documents including but not limited to: budget, GST, non-resident tax and payroll filings.
• Demonstrate leadership and contribute to the team culture by dedicating time to ensure employees are encouraged, motivated and focused
• This position reports directly to the CEO.

Responsibilities

• Accounts payable.
• Maintain, in good order, all records and files.
• Ensure the timely and efficient processing of all invoices within the established credit terms.
• Prepare cheque run on a regular basis (at least bi-weekly) in consultation with Director of Finance and provide cheques along with supporting documentation to cheque signers.
• Ensure payments made by direct deposit are documented and recorded on a timely basis.
• Ensure timely delivery of payments including initiating direct deposits and/or mailing cheques.
• Handle all supplier / vendor inquiries.

Accounts receivable

• Maintain, in good order, all records and files.
• Prepare and send invoices to members and vendors as required, ensuring accuracy and compliance with Association policies.
• Follow up on outstanding invoices and resolve any discrepancies.
• Process incoming payments accurately and in a timely manner, recording all transactions in the account system, which can be supported by the Member Records Lead.
• Learn and understand member receivables.

Accounts payable

• Maintain, in good order, all records and files.
• Ensure the timely and efficient processing of all invoices within the established credit terms.
• Prepare cheque run on a regular basis (at least bi-weekly) in consultation with Director of Finance and provide cheques along with supporting documentation to cheque signers.
• Ensure payments made by direct deposit are documented and recorded on a timely basis.
• Ensure timely delivery of payments including initiating direct deposits and/or mailing cheques.
• Handle all supplier / vendor inquiries.

Payroll

• Maintain, in good order, all records and files.
• Ensure the timely and efficient processing of the bi-weekly payroll including tracking of all pre-approved overtime, vacation and sick time and reviewing employee time sheets for approval by Director of Finance.
• Prepare bi-weekly payroll using Ceridian Powerpay.
• Ensure employee files are kept current with up-to-date employment agreements, TD1 form and any other relevant information.
• Keep current on payroll and employee regulations and standards.
• Oversee and administer employee benefits.

Payout

• Review payout reconciliation for accuracy.
• Record CRES fees and other related charges as well as prepare any required invoices.
• Coordinate with Payout Lead for collection of monies from committees and payouts to members.
• Balance payout subledgers for each rodeo.
• Oversee collection of monies from committees and final distribution of member cheques and EFT’s in a timely fashion.
• Reconcile and adjust payout in relation to funds owing by members at time of payout to ensure collection of funds owing when possible.

Bank

• Prepare and record manual bank deposits on a timely and accurate basis.
• Complete daily balancing of online payments between Moneris and Accuterm.

Ideal Candidate

• Minimum of 5 years’ experience in a bookkeeping role
• Bookkeeping or accounting certificate, preferred, not required
• Working knowledge and understanding of payroll and benefits administration.
• Excellent knowledge of MS Office and accounting systems
• Demonstrate a high degree of accuracy and attention to detail.
• Good with numbers and figures
• Strong organizational and time management skills.
• Valid license and vehicle

The position is available immediately for the right person.

April – October (end of CFR week) hours are Monday – Friday, 40 hours per week (8am-4pm)

October (end of CFR week) – April hours are Monday – Thursday, 30 hours per week (8:30am-4pm).

Salary rate is competitive and dependent on experience, health benefits after 3 months and paid vacation. Range $27-$32/hour

Office has a business casual dress code and on-site free parking.

Please apply by submitting your resume and cover letter to Denny Phipps (CEO, CPRA) at [e-mail].

We thank all candidates for their interest, however only qualified candidates will be contacted for an interview.