University Libraries Coordinator

Colgate University; Rankin; On-site; CAD 30,000 - 60,000; Full time

Job summary

A private liberal arts university in Ontario is looking for a University Libraries Coordinator to oversee daily operations, manage communications, and ensure quality control in library services. The ideal candidate should have at least three years of administrative experience, strong interpersonal skills, and proficiency in MS Office and Google Suite. This full-time position includes a competitive salary and benefits package.

Benefits

Medical benefits

Dental benefits

Vision insurance

Retirement contributions

Paid time off

Gym discounts

Qualifications

• A minimum of three years of administrative experience with progressive responsibilities.
• Ability to multi-task and adapt to changing priorities.
• Keen judgment to facilitate collaboration among diverse groups.

Responsibilities

• Coordinate the daily operations of the university libraries.
• Manage calendars and correspondence for the division.
• Oversee divisional communication and documentation.

Skills

Interpersonal skills

Time management

Written communication

Oral communication

Discretion

Proficiency in MS Office

Knowledge of Google Suite

Organizational skills

Education

Associate's degree or equivalent

Tools

Google Suite

MS Office (Word, Excel, PowerPoint)

Job description

Overview

Position Title: University Libraries Coordinator
Job Category: Support Staff
Full Time/Part Time: Full Time
Division: Dean of the Faculty
Department: Library - Administration
Location: On-Site – expected to work fully at the designated campus/office location.
Salary: $22.00 - $24.00 / hour

Responsibilities

Accountabilities include the coordination of the daily and ongoing operations of the Colgate University Libraries. Serve as a lead with other support staff within the division. Responsible for developing work procedures and training others. Responsible for distributing work to others, maintaining quality control and ensuring deadlines are met.

• Greet visitors and ensure the reception area creates a welcoming environment.
• Ensure efficient execution of administrative procedures and processes central to the division/function.
• Respond in a timely manner to requests for information and refer to other resources as appropriate.
• Manage calendars, itineraries, contacts and correspondence of division/function.
• Coordinate with vendors and service providers; assist with onboarding new employees; maintain adequate office supplies and other material required for the operation of the division (research services and pricing, quotes, PO creation and requisitions, timely payment).
• Maintain divisional records, research information, analyze data, prepare reports, edit and format documents and presentations, and produce standard reports.
• Oversee divisional/function communication (website maintenance, newsletters, posters, invitations, etc.).
• Plan and execute divisional/function events and functions, including travel arrangements.
• Monitor divisional/function budgets and report on status, variances, and potential issues.
• Build and/or room schedule management and service requests, as required.
• Oversee work and schedules of student or casual wage employees, including processing web time entry.
• May be responsible for other responsibilities, special projects, committees and work unique to the department, division or function.

Qualifications

• A minimum of three years of administrative experience with progressive responsibilities is required.
• Keen interpersonal skills and exceptional judgment to facilitate collaboration and communication among diverse groups; ability to handle confidential documentation with discretion.
• Ability to multi-task and adapt to changing priorities.
• Excellent written (including editing and proofreading) and oral communication skills, including dealing effectively with a wide range of constituencies.
• Proven ability to complete tasks accurately and on time.
• Knowledge of the Google Suite and advanced proficiency with MS Office (Word, Excel, PowerPoint).
• Demonstrated planning and organizational skills.
• Requires a high level of professionalism and discretion.

Preferred Qualifications

• Experience using survey software is beneficial.
• Experience using image/design software (e.g., Canva, Adobe, etc.) is preferred.
• Experience with budgeting software is beneficial.

Education

A minimum of an Associate’s degree or a combination of education and experience from which comparable skills are attained is required.

Certifications

Offer Determination

When extending an offer, Colgate University considers factors such as (but not limited to) the scope and responsibilities of the position, candidate’s work experience, education/training, key skills, internal peer equity, as well as market and organizational considerations.

Physical Requirements

Other Information

Benefits

Colgate University offers a competitive benefits package, with most benefits effective on the date of hire. Highlights include: medical, dental, vision, retirement contributions, paid time off, paid family leave, health & wellness, continuing education and professional development. We also offer unique perks, such as free parking, gym discounts, bookstore savings, athletic tickets, and access to cultural and recreational facilities. Explore the full benefits package on our Benefits page.

Department Statement

The Colgate University Libraries advance the university’s educational programs by providing information resources and services that support the curriculum, faculty research, and the creation and dissemination of knowledge. The libraries foster the development of students who are independent, self-directed learners able to make critical, informed, and sophisticated use of information in their courses, independent inquiry, and life after graduation.

Accountabilities

Responsibilities include coordination of the daily and ongoing operations of the Colgate University Libraries. Serves as a lead with other support staff within the division. Responsible for developing work procedures and training others. Responsible for distributing work to others, maintaining quality control and ensuring deadlines are met.

Posting Detail Information

• Requisition Number 2025S078Posting
• Temporary No

Work Schedule

Job Open Date 09/26/2025

Job Close Date Open Until Filled: No

EEO Statement

The University recognizes that equal employment opportunity can only be achieved through demonstrated leadership. It is the Policy of the University to recruit, employ, retain, promote, and train employees on the basis of merit, ability, and valid job qualifications without regard to any characteristics protected by applicable local, state or federal laws.

Clery Act

CAMPUS CRIME REPORTING AND STATISTICS The Department of Campus Safety will provide upon request a copy of Colgate’s Annual Security and Fire Safety Report. This report includes statistics as reported to the United States Department of Education for the previous three years concerning reported: 1. crimes that occurred on-campus; in certain off-campus buildings or property owned or controlled by Colgate University; and on public property within, or immediately adjacent to and accessible from, the campus and 2. fires that occurred in student housing facilities. The report also includes institutional policies concerning campus security and fire safety, such as policies concerning sexual assault, life safety systems, and other related matters. You may access the report from the Clery Compliance web page at: https://www.colgate.edu/about/offices-centers-institutes/dean-college/campus-safety-staff/clery-compliance. Printed copies of this report may be obtained upon request from the Department of Campus Safety via e-mail at [e-mail].