Travel & Admin Coordinator – On‑Site Support

SMS Equipment Inc.; Alberta; On-site; CAD 55,000 - 65,000; Full time

Job summary

SMS Equipment Inc. is seeking an organized and detail-oriented Administration & Travel Coordinator to support our Mining Administration team in Acheson, AB.

The role reports to the Supervisor, Support Services and covers travel coordination, expense reconciliation, and service operations administration. The position is on-site with a 7:00 am - 3:30 pm schedule, Monday to Friday, offering a salary of $55,000–$65,000 annually based on experience.

Qualifications

• 2+ years of experience in an administrative environment performing clerical and record-keeping duties.
• Advanced Microsoft 365 skills.
• Strong communication, organization, customer service, and problem-solving capabilities.
• High School diploma and an Office Administration Certificate.

Responsibilities

• Provide a warm, professional welcome for guests and employees while supporting site sign-in and compliance procedures.
• Create internal purchase orders for applicable customer charge expenses using Concur information.
• Maintain filing systems, scanned documentation, and JSOX document control requirements.
• Manage office supplies and distribute business correspondence.
• Respond to routine customer, vendor, and employee inquiries.
• Coordinate and book travel to customer sites in partnership with Field Supervisors.
• Arrange accommodations, rentals, and rate agreements with travel vendors.
• Provide after-hours and weekend support for urgent travel requirements when needed.
• Support work order administration, reporting, data analysis, cross-training, and other operational administrative duties as required.

Skills

Organizational skills

Attention to detail

Customer service

Communication skills

Microsoft 365

Education

High School diploma

Office Administration Certificate

Tools

Concur

eXtend ERP

SAP

Job description

SMS Equipment Inc. is seeking an organized and detail-oriented Administration & Travel Coordinator to support our Mining Administration team in Acheson, AB.

The role reports to the Supervisor, Support Services and covers travel coordination, expense reconciliation, and service operations administration. The position is on-site with a 7:00 am - 3:30 pm schedule, Monday to Friday, offering a salary of $55,000–$65,000 annually based on experience.