Fleet Service Coordinator & WIP Administrator

153 Primoris Mine Services LP (Canada); Alberta; On-site; CAD 42,000 - 65,000; Full time

Job summary

153 Primoris Mine Services LP (Canada) is seeking a Service Writer to provide administrative and operational support to the Fleet Service Department in the Acheson, AB area. The role covers work order administration, WIP tracking, payroll documentation, and coordinating third-party services and regulatory inspections.

The position requires strong organizational and communication skills, proficiency in MS Office, and a basic understanding of accounting practices.

Qualifications

• High school diploma, or an acceptable combination of education and experience.
• Strong organizational and communication skills.
• Skilled in the use of MS Office (Word, Excel, Outlook, PowerPoint) and internet-based programs.
• Basic knowledge of accounting practices preferred.
• General understanding of mechanical/technical terms considered an asset.

Responsibilities

• Assist in tracking incoming and outgoing customer equipment for yard listing.
• Track the progress of work orders during repair to update status changes and maintain accurate WIP reporting.
• Prepare WIP reporting.
• Open and revise new work orders/segments as required.
• Review Work Orders to ensure accuracy before completion.
• Enter Daily Work Journals into system & update Work Order List.
• Create & submit weekly payroll reports to HR.
• Create & submit Employee Change Forms, as required.
• Manage vacation calendar for Acheson (office & shop employees).
• Enter scope of work for estimate drafts from RMI’s.
• Prepare estimate drafts as required.
• Assist Shop Foreman with the maintenance of work orders in progress to ensure timely closure.
• Book third party field calls, follow-up to ensure completion and enter vendor invoices into work orders, act as point of contact.
• Manage CVIP’s, CERT’s, and Mechanical Inspection, including advise respective sites of pending expirations.
• Book appointments for expiring units.
• Update records in Fleet Management System & equipment files in network drive.
• Order coffee / supplies bi-weekly.
• Assist with maintaining lunchroom cleanliness.
• Back-up coverage for Poplar Creek Administrator.
• Other duties as required by management.

Skills

Organizational skills

Communication skills

MS Office

Accounting basics

Education

High school diploma

Tools

MS Office

Job description

153 Primoris Mine Services LP (Canada) is seeking a Service Writer to provide administrative and operational support to the Fleet Service Department in the Acheson, AB area. The role covers work order administration, WIP tracking, payroll documentation, and coordinating third-party services and regulatory inspections.

The position requires strong organizational and communication skills, proficiency in MS Office, and a basic understanding of accounting practices.