Service Administrator - Heavy Equipment

153 Primoris Mine Services LP (Canada); Alberta; On-site; CAD 42,000 - 62,000; Full time

Job summary

153 Primoris Mine Services LP (Canada) seeks a Service Administrator to handle day-to-day administrative duties and assist multiple departments on-site and at the Corporate Office, including payroll, accounting and human resources.

The role requires 5+ years of administrative experience, strong MS Office skills, and the ability to manage time-sensitive tasks with professionalism. The position supports both on-site and corporate operations in AB and beyond.

Qualifications

• Post-secondary education and/or High School Diploma with progressive relative experience.
• A minimum of 5 years of related service and administrative experience.
• Knowledge of heavy equipment machinery and parts would be considered an asset.
• Excellent verbal and written communication skills.
• Skilled in the use of MS Office (Word, Excel, Outlook, PowerPoint).
• Time entry experience preferred.
• Must be able to work under pressure, to multi-task, and meet deadlines.
• Possess strong organizational skills.
• Organized and self-motivated #LI-AK1

Responsibilities

• Deliver optimal customer service that fosters positive relationships.
• Assist with delivering department initiatives.
• Prepare work orders and estimates; Including labour & supplies.
• Enter and track work orders and equipment in databases.
• Ensure timely closure of work orders and invoice submission.
• Organize, maintain, and update document and electronic filing systems.
• Provide administrative support to management and Master Mechanic.
• Prepare for meetings and produce meeting documents as needed.
• Answer incoming calls professionally and redirect as needed.
• Coordinate and log pick-up and delivery of courier mail.
• Perform timekeeping and payroll duties for facility staff.
• Establish an organized, professional, and friendly atmosphere for customers and staff.
• Other duties as required by management.

Skills

Communication

Organizational skills

Multi-tasking

Professional demeanor

Education

Post-secondary education or High School Diploma

Tools

MS Office (Word, Excel, Outlook, PowerPoint)

Time entry systems

Job description

Job Overview: SUMMARY The Service Administrator is responsible for day-to-day administrative duties as requested by management, as well as assisting various departments both on site and in the Corporate Office (including payroll, accounting, and human resources).

Location: Acheson, AB

Job Duties

• Deliver optimal customer service that fosters positive relationships
• Assist with delivering department initiatives
• Prepare work orders and estimates; Including labour & supplies
• Accurately enter and track work orders and equipment in databases
• Ensure timely closure of work orders and invoice submission
• Organize, maintain, and update document and electronic filing systems; retrieve and systemize information
• Provide administrative support to management and Master Mechanic
• Prepare for meetings and produce meeting documents as needed
• Demonstrate professionalism and friendly demeanor while answering incoming telephone calls and redirect calls appropriately
• Pick up, deliver and prepare outgoing correspondence; including coordinating and logging the pick-up and delivery of courier mail.
• Perform timekeeping and payroll duties for facility staff
• Establish an organized, professional, and friendly atmosphere for customers and staff
• Other duties as required by management

Qualifications / Skills

• Post-secondary education and/or High School Diploma with progressive relative experience
• A minimum of 5 years of related service and administrative experience
• Knowledge of heavy equipment machinery and parts would be considered an asset
• Excellent verbal and written communication skills
• Skilled in the use of MS Office (Word, Excel, Outlook, PowerPoint)
• Time entry experience preferred
• Must be able to work under pressure, to multi-task, and meet deadlines
• Possess strong organizational skills
• Organized and self-motivated #LI-AK1

Power Your Potential. As a premier specialty contractor, we deliver critical infrastructure services to the utility and energy markets throughout the United States and Canada. We’re proud to provide unmatched value to our clients, a safe work environment to our employees, and innovation to our communities. When you’re part of our team, the opportunities are endless. From career advancement to worldclass benefits, we value, safeguard, invest in, and motivate our employees as we build the future, together.