Travel and Site Coordinator

SMS Equipment Inc.; Elkford; On-site; CAD 55,000 - 65,000; Full time

Job summary

SMS Equipment is seeking an organized Travel and Site Coordinator to provide administrative support for the service functions within our mining branches. You will coordinate travel, accommodations, onboarding activities, reporting, and operations to keep branch and field operations running smoothly.

Working with Field Supervisors, HR, vendors, and employees, you will support travel logistics, housing programs, fleet administration, forecasting, and reporting in a fast-paced environment.

Qualifications

• 2+ years of administrative experience supporting travel coordination, recordkeeping, or reporting.
• Strong attention to detail and planning abilities.
• Good communication skills with internal teams and vendors.

Responsibilities

• Coordinate employee travel to customer sites with supervisors, including bookings.
• Manage housing assignments, occupancy, and moves for company assets.
• Oversee travel and accommodation vendor relationships and rate agreements.
• Handle fleet administration records, reporting, and documentation with vendors.

Skills

Administrative experience

Attention to detail

Planning skills

Communication

Microsoft Office

Education

High School Diploma or Office Administration Certificate

Tools

Microsoft Office

Job description

Elkford
1 Intata Road
Elkford, BC V0B1H0, CAN

Description

SMS Equipment is seeking an organized and detail-oriented Travel and Site Coordinator to provide administrative support services for the service functions within our mining branches. In this role, you'll help coordinate employee travel, accommodations, onboarding activities, reporting, and operational support that keeps branch and field operations running smoothly.

Working closely with Field Supervisors, Human Resources, vendors, and employees, you will support travel logistics, housing and accommodation programs, fleet administration, forecasting, and reporting while ensuring administrative processes remain accurate, timely, and well organized in a fast-paced environment.

Work Location: Elkford, BC
Salary: $55,000 - $65,000 per annum, based on experience
Work Arrangement: On-site
Schedule: Monday - Friday, 7:00 am - 3:30 pm

What You'll Do

• Coordinate employee travel to customer sites with Field Supervisors, including accommodation bookings and related travel details.
• Administer company-owned, leased, and contracted, including housing assignments, occupancy, and employee moves.
• Manage vendor relationships and rate agreements for travel, accommodation, rentals, and leases.
• Coordinate fleet administration with vendors, repair facilities, leasing companies, and equipment suppliers while maintaining accurate records, reports, and documentation.
• Train and support Administrators and Site Coordinators on site‑specific travel and onboarding processes, maintaining the related work instructions and documentation.
• Partner with Human Resources and Field Supervisors to orient hourly new hires to required processes and information.
• Prepare monthly and annual site‑specific travel forecasts, reports, data collection, and analysis.
• Meet weekly and monthly with Field Supervisors to gather travel and workforce planning information.

What You Bring

You are a highly organized administrative professional with 2+ years of administrative experience supporting travel coordination, recordkeeping, reporting, or operational administration. You bring strong attention to detail, planning skills, and sound judgment, along with the ability to build positive working relationships with internal teams, vendors, and employees.

• High School Diploma or Office Administration Certificate.
• Experience coordinating multiple priorities and maintaining accurate records and documentation.
• Strong communication and organizational skills.
• Proficiency with Microsoft Office applications.

Preferred Qualifications

• Previous experience with remote travel coordination.
• Experience supporting housing, accommodation, or fleet administration programs.
• Advanced Microsoft 365 skills.

This position is classified as an Individual Contributor role in SMS Equipment’s competency framework, requiring demonstration of core competencies (customer focus, collaboration, and technical/functional expertise).

At SMS Equipment, safety is one of our core values and we care for each other, without exception. Our successful candidate is intrinsically motivated and committed to making safe choices when completing all tasks.

At SMS Equipment, the right partnership makes everything possible. We're committed to building a diverse and inclusive team and encourage applications from all qualified individuals. Join us and bring your expertise to an organization that values safety, authenticity, innovation, performance, and respect.

SMS Equipment offers rewarding careers in the heavy equipment industry across Canada. As the largest Komatsu dealer in North America, SMS Equipment gives you the opportunity to represent world‑class quality in our product offerings and customer service. A few of the many benefits of working with SMS Equipment include competitive wages, comprehensive group benefits plan, and RRSP matching.