Service Administrator - Heavy Equipment

Primoris Services Corporation; Edmonton; On-site; CAD 42,000 - 66,000; Full time

Job summary

Primoris Services Corporation is seeking a Service Administrator to perform day-to-day administrative duties for the site and Corporate Office, including payroll, accounting, and HR support. The role is based in Acheson, AB, with responsibilities spanning work orders, invoicing, filing, and on-site customer service.

The ideal candidate has 5+ years in service/administrative roles, strong MS Office skills, and excellent communication.

Qualifications

• Post-secondary education and/or High School Diploma with progressive relative experience.
• A minimum of 5 years of related service and administrative experience.
• Knowledge of heavy equipment machinery and parts would be considered an asset.
• Excellent verbal and written communication skills.
• Skilled in MS Office (Word, Excel, Outlook, PowerPoint).
• Time entry experience preferred.

Responsibilities

• Deliver optimal customer service that fosters positive relationships.
• Assist with department initiatives and prepare work orders/estimates.
• Accurately enter and track work orders and equipment in databases.
• Ensure timely closure of work orders and invoice submission.
• Organize, maintain, and update document and electronic filing systems.
• Provide administrative support to management and Master Mechanic.
• Prepare for meetings and produce meeting documents as needed.
• Answer calls professionally and route inquiries appropriately.
• Handle courier mail pickup/delivery and logging.
• Perform timekeeping and payroll duties for facility staff.

Skills

MS Office

Time entry

Organizational skills

Verbal and written communication

Payroll duties

Education

High School Diploma or equivalent

Post-secondary education

Job description

## Service Administrator - Heavy EquipmentApply: Acheson, AB: Edmonton, AB: Full time: Posted Today: JR102523**Job Overview:** **SUMMARY**The Service Administrator is responsible for day-to-day administrative duties as requested by management, as well as assisting various departments both on site and in the Corporate Office (including payroll, accounting, and human resources). **Location:** Acheson, AB**JOB DUTIES** * Deliver optimal customer service that fosters positive relationships* Assist with delivering department initiatives* Prepare work orders and estimates; Including labour & supplies* Accurately enter and track work orders and equipment in databases* Ensure timely closure of work orders and invoice submission* Organize, maintain, and update document and electronic filing systems; retrieve and systemize information* Provide administrative support to management and Master Mechanic* Prepare for meetings and produce meeting documents as needed* Demonstrate professionalism and friendly demeanor while answering incoming telephone calls and redirect calls appropriately* Pick up, deliver and prepare outgoing correspondence; including coordinating and logging the pick-up and delivery of courier mail.* Perform timekeeping and payroll duties for facility staff* Establish an organized, professional, and friendly atmosphere for customers and staff* Other duties as required by management**QUALIFICATIONS/SKILLS*** Post-secondary education and/or High School Diploma with progressive relative experience* A minimum of 5 years of related service and administrative experience* Knowledge of heavy equipment machinery and parts would be considered an asset* Excellent verbal and written communication skills* Skilled in the use of MS Office (Word, Excel, Outlook, PowerPoint)* Time entry experience preferred* Must be able to work under pressure, to multi-task, and meet deadlines* Possess strong organizational skills* Organized and self-motivated