Team Lead, Clinic Operations

Medavie; New Brunswick; On-site; CAD 70,000 - 90,000; Full time

Job summary

A health services organization in New Brunswick is seeking a Team Lead for Clinic Operations to oversee daily operations and support a team of Customer Support Representatives. The selected candidate will ensure efficient clinic operations and quality care for patients. Ideal applicants should have post-secondary education in business or health care, with at least five years of experience in supervisory roles. Bilingualism in French and English is a strong asset. This position is committed to enhancing patient care and operational excellence.

Qualifications

• Post-secondary education preferably in business administration, health care management.
• Experience in a Medical Secretary or Clinical Administrative support role.
• Minimum of five years' experience in a mentorship or supervisory role.

Responsibilities

• Oversee daily operations of assigned clinic sites and staff.
• Train, mentor, and support customer support representatives.
• Audit program activities to ensure compliance with policies.

Skills

Interpersonal skills

Analytical skills

Problem-solving skills

Organizational skills

Team leadership

Bilingual (French and English)

Education

Post-secondary education in business administration or health care management

Experience in a Medical Secretary or Clinical Administrative support role

Five years in a mentorship or supervisory role

Job description

Position Type

Position Type: Permanent *

Closing date

Closing date: 2026-01-13 *

About Medavie Health Services New Brunswick

Medavie Health Services New Brunswick (MHSNB) is the subsidiary of Medavie Health Services responsible for the optimal operation and management of EM/ANB, an integrated organization specializing in the delivery of primary health care services with the goal of facilitating access to quality care so that patients can achieve better health outcomes. MHSNB is fortunate to be able to count on the expertise of its employees who work passionately to build a healthier province.

Our company is currently looking for new team members to support its mission of providing excellence in emergency and community care within our various programs, namely Ambulance New Brunswick, the Extra-Mural Program and NB Health Link. Each advocates for a highly coordinated, quality service offering guided by a goal of continuous improvement across primary health care.

Medavie Health Services is part of Medavie, a health services organization. Together with Medavie Blue Cross, we are committed to providing innovative solutions that will improve the health of all Canadians.

As a not-for-profit organization, Medavie is proud to commit an annual social dividend to the Medavie Health Foundation to support programs and initiatives aimed at addressing some of our country's most pressing physical and mental health care challenges.

The NB Health Link Program provides access to primary care for New Brunswickers that are un-attached to a primary care provider.

Role & Responsibilities

The Team Lead, Clinic Operations reports to the Operations Manager and is the key contact for our team of customer support representatives as well as accountable for the efficient flow and operations of assigned clinic sites. The incumbent will oversee the daily operations of all tasks assigned to their team. Working in collaboration with the program manager, medical director and the rest of the leadership team, their focus will be to ensure a positive experience for employees, providers and patients. The incumbent is a solution-oriented individual that identifies best practices in collaboration with the team. They will ensure operational policies and procedures are followed and that improvement opportunities are identified and actioned.

Clinic operations oversight

• Establish, manage and maintain employee schedules,
• Ensure all CSR tasks are properly covered from a human resource perspective, including front desk (in person and virtual), clinic administration and other core program tasks as required.
• Ensure clinics are fully booked according to scheduling and program guidelines.
• Provide daily troubleshooting support to the staff and providers in clinic.
• Provide hands‑on support for CSR tasks and core program activities as surge capacity.
• Provide daily troubleshooting and serve as the escalation point for the CSR team when needed.
• Oversee inventory management practices within the clinic sites.

Leadership (Customer Support Representative Team - CSR)

• Become a subject matter expert in all CSR Roles & Responsibilities
• Support the Customer Support Representatives (CSR) in their day‑to‑day activities.
• Lead the training, onboarding, and ongoing mentoring and coaching of new and existing CSR.
• Ensure new policies & procedures are clearly communicated and implemented with the team.
• Foster clear and effective communications with the team
• Lead staff evaluations.
• Be an ambassador of the NB health Link program and EM/ANB
• Ensure input from front line staff is gathered and considered in decision making.
• Be an active contributor in program leadership meetings.

Program Support and quality assurance

• Audit program activities to ensure they align with developed policies and procedures. For example: appointment booking protocols, clinic flow, specimen collection, etc.
• Identify areas for improvement and present potential solutions in collaboration with the team.
• Conduct follow‑ups audits to monitor the implementation of new and established processes.

Continuous improvement and expansion activities

• Participate in program expansion activities.
• Represent the CSRs in program workgroups or lead various workgroups.
• Conduct process improvement workshops as required.
• Develop draft policies, procedures, and work guides.
• Work in collaboration with the other team members to ensure patients, staff and providers are working in the most efficient way possible.
• Other tasks as required by the program.

Qualifications & Requirements

Education / Experience

• Post‑secondary education preferably in business administration, health care management, or an equivalent combination of training, education, and experience.
• Experience in a Medical Secretary or Clinical Administrative support role.
• Demonstrated knowledge and/or experience in health care is required.
• Minimum of five years' experience in a mentorship or supervisory role or relevant experience.

Knowledge / Skills

• Excellent interpersonal and client management skills, with the ability to grasp patient‑centered design principles.
• Demonstrated analytical and problem‑solving skills;
• Excellent organizational and time management skills;
• Capable of working independently and taking initiative, while maintaining strong teamwork skills
• Ability to motivate a team confidently;
• Effective communication skills with demonstrated ability to target messages to different audiences and persuade to best fit solutions, and identify key communications in a timely manner.
• Proven relationship management skills with an ability to build and maintain professional relationships, understands the principals of 'needs anticipation' and acts as an advocate for all program stakeholders.
• Demonstrated skills with respect to management of stakeholder expectations and task management.
• Strong sense of teamwork, presenting a professional image and exhibiting a solid work ethic.
• Service oriented.
• Bilingualism in French and English is a strong asset
• Travel within the province may be required

Working Conditions

The employee will spend various periods of sitting, standing, walking, crouching, lifting, and / or carrying light objects. Required to maintain one position for possible long periods of time, such as sitting at meetings, or at a desk setting. Employee will be reading data or inputting data, report writing, operating a word processor, computer, calculator, and talking on the telephone. Use and exposure to general office equipment such as fax, photocopier, printer, and personal computer. Exposure to low to moderate noise levels.

If you are interested in working with a dynamic team of professionals and possess the necessary qualifications, please apply now.

We would like to thank all candidates for expressing interest. Please note only those selected for interviews will be contacted.

Equal Opportunity Statement

Medavie Health Services New Brunswick is committed to the principle of equal opportunity in its employment practices and to providing an environment free from discrimination and harassment for all employees.