Subcontracts Coordinator - Industrial

Graham Contracting, Ltd.; Edmonton; On-site; CAD 60,000 - 90,000; Full time

Benefits offered by this job

Competitive benefits

Career mobility

Inclusive workplace

Job summary

Graham Contracting, Ltd. is seeking a Subcontractors Coordinator for the Industrial Division.

Reporting to the Senior Commercial Director, the role provides essential administrative and transactional support across the subcontract lifecycle to source, document, approve, issue, maintain and close subcontracted services in line with Graham requirements and client expectations. Ideal candidates hold a post-secondary certificate or higher in supply chain, business or construction management, with

Qualifications

• Post-secondary education in SCM, business, construction management, or related field.
• Experience in procurement, subcontract administration, supplier onboarding, or project-based operations in construction/industrial sectors.
• Proficiency with Microsoft 365; familiarity with SAP, SharePoint, contract management systems, e-sign platforms, and prequalification tools is a plus.

Responsibilities

• Coordinate RFQs/RFPs, supplier communications, bid evaluations, and procurement documentation.
• Prepare subcontract documents, coordinate approvals and execution, and maintain contract records.
• Coordinate supplier onboarding, prequalification, and ensure insurance, HSEQ, and compliance before award or mobilization.
• Act as the primary contact for subcontract administration, track contract status and changes, and escalate as needed.
• Maintain audit-ready documentation and identify process improvements to enhance efficiency and compliance.

Skills

Procurement coordination

Subcontract administration

Supplier onboarding

Project support

Education

Post-secondary education in SCM/Business/Construction Management

Tools

Microsoft 365

SAP

SharePoint

Contract management systems

Electronic signature platforms

SmartBid

CausewayOne

Job description

At Graham, one of North America's largest general contractors, we don't just build projects, we deliver complex solutions that power industries and drive progress. As part of our Industrial Division, you'll contribute to essential sectors across the region, including oil and gas, petrochemical, renewable energy, power, mining, forestry, underground, heavy construction, maintenance, turnarounds, and sustaining capital.

Here, your work has purpose. Your safety and growth are supported. And your impact is lasting.

Join a team that builds with commitment, reliability, and integrity.

Your Impact Starts Here

Graham is actively recruiting for a Subcontractors Coordinator supporting the Industrial Division. Reporting to the Senior Commercial Director, the Subcontractors Coordinator plays a key role in providing day-to-day administrative and transactional support across the subcontract lifecycle teams. The role helps ensure subcontracted services are properly sourced, documented, approved, issued, maintained and closed in accordance with Graham requirements, project commitments and applicable client requirements.

Your Role in Building What Matters – From Office to Site

Support Procurement & Supplier Sourcing:

Coordinate RFQs/RFPs, supplier communications, bid evaluations, and procurement documentation

Administer Subcontracts:

Prepare subcontract documents, coordinate approvals and execution, and maintain accurate contract records in company systems

Manage Supplier Onboarding & Compliance:

Coordinate supplier setup, prequalification, and ensure all insurance, HSEQ, and compliance requirements are met before award or mobilization

Provide Commercial & Project Support:

Act as the primary contact for subcontract administration, track contract status and changes, and escalat...

Maintain Records & Drive Continuous Improvement:

Ensure audit-ready documentation, support subcontractor performance reviews, and identify process improvements to enhance efficiency and compliance

The Right Tools for the Job

• Education: Post-secondary certificate, diploma, or degree in Supply Chain Management, Business Administration, Construction Management, or a related field; equivalent combinations of education and experience will be considered
• Experience: Experience supporting procurement, subcontract administration, supplier onboarding, or project-based operations, preferably within construction, industrial, energy, maintenance, or related industries
• Skills: Proficiency with with Microsoft 365. Experience with SAP, SharePoint, contract management systems, electronic signature platforms, and supplier prequalification tools (e.g., SmartBid, CausewayOne) is considered an asset

#LI-Onsite #LI-FullTime #SupplyChainManagement #EdmontonJobs #Admin

Lay the Foundation for Your Next Career Move.

At Graham, we're building more than structures, we're building futures. Join a team that delivers excellence from the ground up and makes a lasting impact across Canada.

We're proud to be an Equal Opportunity Employer and are committed to an inclusive, accessible workplace. Accommodations are available throughout the hiring process when requested. Please contact [e-mail] for accommodation requests.

Unsolicited resumes or candidate profiles will not be accepted and will become the property of Jardeg/Graham.

Information at a Glance

Why Graham?

As proud employee-owners, we believe in sharing our success.Your contributions don't just matter - they create our success.

We offer opportunities to work on diverse projects across Canadaand the U.S. across our Buildings, Infrastructure, Industrial, Waterand Services divisions.

Enjoy competitive benefits, career mobility, and a culture builton commitment, integrity, and reliability.