Strategic Executive Assistant to SVP — Calendar & Travel

RiseMe; Toronto; On-site; CAD 55,000 - 75,000; Full time

Benefits offered by this job

Annual bonus

Flexible vacation

Comprehensive benefits

Job summary

Scotiabank in Toronto is seeking an Executive Assistant to provide high-level administrative and strategic support to senior executives, including the Senior Vice President, Enterprise Delivery Office.

You will manage complex calendars, coordinate meetings and travel, prepare materials, handle confidential communications, and contribute to process improvements in a fast-paced, global bank.

Qualifications

• Minimum of 2 years experience as an administrative assistant.
• Advanced knowledge of Microsoft Office Suite (Word, Excel and PowerPoint).
• Experience working in large, complex organizations with extensive stakeholder management.
• Impeccable organizational skills, autonomy, and solution-oriented attitude.
• High level of discretion required when dealing with confidential matters.
• Strong ability to effectively perform in a complex, high changing environment.
• Solid time management, communication, and presentation skills.

Responsibilities

• Provide senior-level administrative, calendar, and time management support to one or more senior executives.
• Use discretion, confidentiality, sound judgment, and organizational knowledge to support executive priorities.
• Managing complex calendars, prioritizing meetings, resolving scheduling conflicts, and ensuring executives stay on track.
• Coordinate meetings and events, including logistics, materials, minutes, offsites, community events, and external functions.
• Oversee incoming and outgoing communications, including emails, phone calls, reports, and internal correspondence.
• Prepare, gather, and verify information for executive communications, reports, presentations, speeches, and meeting materials as needed.
• Organize executive travel arrangements and logistics, including flights, hotels, transportation and building itineraries.
• Processing expense reports, keeping track of standard expenditures and billing records.
• Act as a key liaison and gatekeeper for internal and external stakeholders, including vendors, colleagues, clients, and customers.
• Contribute to administrative process improvements and ensure alignment with global policies and business controls.

Skills

Calendar management

Stakeholder management

Discretion

Time management

Communication

Presentation skills

Adaptability

Tools

Microsoft Office Suite

Job description

Scotiabank in Toronto is seeking an Executive Assistant to provide high-level administrative and strategic support to senior executives, including the Senior Vice President, Enterprise Delivery Office.

You will manage complex calendars, coordinate meetings and travel, prepare materials, handle confidential communications, and contribute to process improvements in a fast-paced, global bank.