Executive Assistant to VP: Calendar, Travel & Events

National Bank of Canada; Toronto; On-site; CAD 65,000 - 90,000; Full time

Benefits offered by this job

Health and wellness program

Flexible group insurance

Generous pension plan

Employee Share Ownership Plan

Employee and family assistance program

Preferential banking services

Involvement in community initiatives

Telemedicine service

Virtual sleep clinic

Job summary

National Bank of Canada is seeking an Executive Assistant to partner with a Vice President and their teams in Toronto. You will orchestrate complex calendars, prepare materials, and coordinate travel while ensuring meticulous administrative oversight.

You will support meetings, manage budgets and expenses, and act as a trusted liaison with internal and external partners, contributing to major events and strategic initiatives with discretion and professionalism.

Qualifications

• 3+ years of experience in an Executive Assistant or senior administrative role
• Ability to manage high-volume, high-complexity priorities with autonomy
• Strong proficiency with Microsoft 365 tools (Outlook, Excel, PowerPoint, Teams)
• Excellent organizational, communication, and prioritization skills
• Strong discretion, judgment, and professionalism
• Proven ability to build relationships and collaborate effectively

Responsibilities

• Proactively manage and optimize complex executive calendars, aligning priorities across multiple stakeholders
• Support leadership meetings, and committees, including agendas, presentations, business communications, and meeting follow-up
• Coordinate business travel and key logistics for a seamless experience
• Manage expense reporting, approvals, invoices, and budget tracking with compliant processes
• Act as a key liaison between senior leaders and internal/external partners
• Coordinate onboarding, departures, and internal requests while handling confidential information with discretion
• Support planning and execution of major events, client activities, and strategic initiatives

Skills

Calendar management

Stakeholder coordination

Time management

Discretion and professionalism

Relationship building

Communication

Event planning

Travel arrangements

Education

Post-secondary education

Tools

Outlook

Excel

PowerPoint

Teams

Job description

National Bank of Canada is seeking an Executive Assistant to partner with a Vice President and their teams in Toronto. You will orchestrate complex calendars, prepare materials, and coordinate travel while ensuring meticulous administrative oversight.

You will support meetings, manage budgets and expenses, and act as a trusted liaison with internal and external partners, contributing to major events and strategic initiatives with discretion and professionalism.