Executive Assistant, Enterprise Delivery Office

RiseMe; Toronto; On-site; CAD 55,000 - 75,000; Full time

Benefits offered by this job

Annual bonus

Flexible vacation

Comprehensive benefits

Job summary

Scotiabank in Toronto is seeking an Executive Assistant to provide high-level administrative and strategic support to senior executives, including the Senior Vice President, Enterprise Delivery Office.

You will manage complex calendars, coordinate meetings and travel, prepare materials, handle confidential communications, and contribute to process improvements in a fast-paced, global bank.

Qualifications

• Minimum of 2 years experience as an administrative assistant.
• Advanced knowledge of Microsoft Office Suite (Word, Excel and PowerPoint).
• Experience working in large, complex organizations with extensive stakeholder management.
• Impeccable organizational skills, autonomy, and solution-oriented attitude.
• High level of discretion required when dealing with confidential matters.
• Strong ability to effectively perform in a complex, high changing environment.
• Solid time management, communication, and presentation skills.

Responsibilities

• Provide senior-level administrative, calendar, and time management support to one or more senior executives.
• Use discretion, confidentiality, sound judgment, and organizational knowledge to support executive priorities.
• Managing complex calendars, prioritizing meetings, resolving scheduling conflicts, and ensuring executives stay on track.
• Coordinate meetings and events, including logistics, materials, minutes, offsites, community events, and external functions.
• Oversee incoming and outgoing communications, including emails, phone calls, reports, and internal correspondence.
• Prepare, gather, and verify information for executive communications, reports, presentations, speeches, and meeting materials as needed.
• Organize executive travel arrangements and logistics, including flights, hotels, transportation and building itineraries.
• Processing expense reports, keeping track of standard expenditures and billing records.
• Act as a key liaison and gatekeeper for internal and external stakeholders, including vendors, colleagues, clients, and customers.
• Contribute to administrative process improvements and ensure alignment with global policies and business controls.

Skills

Calendar management

Stakeholder management

Discretion

Time management

Communication

Presentation skills

Adaptability

Tools

Microsoft Office Suite

Job description

Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture.

The Executive Assistant provides high-level administrative and strategic support to senior executives and leadership teams, by ensuring crucial support and smooth day to day operations to the Senior Vice President, Enterprise Delivery Office.

Is this role right for you? In this role you will:

• Provide senior-level administrative, calendar, and time management support to one or more senior executives.
• Use discretion, confidentiality, sound judgment, and organizational knowledge to support executive priorities.

• Managing complex calendars, prioritizing meetings, resolving scheduling conflicts, and ensuring executives stay on track with their daily, weekly, and strategic goals.
• Coordinate meetings and events, including logistics, materials, minutes, offsites, community events, and external functions.

• Oversee incoming and outgoing communications, including emails, phone calls, reports, and internal correspondence.
• Prepare, gather, and verify information for executive communications, reports, presentations, speeches, and meeting materials as needed.

• Organize executive travel arrangements and logistics, including flights, hotels, transportation and building itineraries.
• Processing expense reports, keeping track of standard expenditures and billing records.

• Act as a key liaison and gatekeeper for internal and external stakeholders, including vendors, colleagues, clients, and customers.

• Contribute to administrative process improvements and ensure alignment with global policies and business controls.
• Support risk, compliance, operational, AML/ATF, sanctions, conduct, and business continuity requirements, including acting as the department Business Continuity Plan planner when required.
• Promote a customer-focused, inclusive, and high-performance culture by building strong relationships and upholding Scotiabank’s values and Code of Conduct.

Do you have the skills that will enable you to succeed in this role?

• Minimum of 2years experienceas an administrative assistant.
• Advanced knowledge of Microsoft Office Suite (Word, Excel and PowerPoint).
• Experience working in large, complex organizations with extensive stakeholder management.
• Impeccable organizational skills, autonomy, and solution-oriented attitude.
• High level of discretion required when dealing with confidential matters.
• Strong ability to effectively perform in a complex, high changing environment.
• Solid time management, communication, and presentation skills.

What’s in it for you?

• A rewarding career path with diverse opportunities for professional development
• An organization committed to making a difference in our communities – for you and our customers.
• A competitive rewards program includes annual bonus, flexible vacation, personal and sick days, and comprehensive benefits that start on your first day.
• Diversity, Equity, Inclusion & Allyship - We strive to create an inclusive culture where every employee is empowered to reach their fullest potential, respected for who they are, and are embraced through bias-free practices and inclusive values across Scotiabank. We embrace diversity and provide opportunities for all employees to learn, grow & participate through our various Employee Resource Groups (ERGs) that span across diverse gender identities, ethnicity, race, age, ability & veterans.
• Accessibility and Workplace Accommodations - We value the unique skills and experiences every individual brings to the Bank and are committed to creating and maintaining an inclusive and accessible environment for everyone. Scotiabank continues to locate, remove and prevent barriers so that we can build a diverse and inclusive environment while meeting accessibility requirements.

Location(s): Canada : Ontario : Toronto

Scotiabank is a leading bank in the Americas. Guided by our purpose: "for every future", we help our customers, their families and our communities achieve success through a broad range of advice, products and services, including personal and commercial banking, wealth management and private banking, corporate and investment banking, and capital markets.

At Scotiabank, we value the unique skills and experiences each individual brings to the Bank, and are committed to creating and maintaining an inclusive and accessible environment for everyone.