Strategic EA to VP – Calendars, Travel & Meetings

National Bank; Halifax; On-site; CAD 55,000 - 75,000; Full time

Benefits offered by this job

Health and wellness program

Flexible group insurance

Generous pension plan

Employee Share Ownership Plan

Employee and family assistance program

Preferential banking services

Community involvement

Job summary

National Bank is seeking an Executive Assistant to partner with a Vice President and their team in the Commercial Banking & National Client Group, Atlantic. You will optimize complex calendars, prepare meetings, coordinate travel, manage expenses, and ensure confidential handling of information.

You’ll support leadership meetings, engage with internal and external partners, and help plan major events and strategic initiatives, contributing to a high-collaboration environment that values

Qualifications

• Completed post-secondary education.
• 3+ years of experience in an Executive Assistant or senior administrative role.
• Ability to manage high-volume, high-complexity priorities with autonomy.
• Strong proficiency with Microsoft 365 tools (Outlook, Excel, PowerPoint, Teams).
• Excellent organizational, communication, and prioritization skills.
• Strong sense of discretion, judgment, and professionalism.
• Proven ability to build relationships and collaborate effectively.

Responsibilities

• Proactively manage and optimize complex executive calendars, aligning priorities across multiple stakeholders.
• Support leadership meetings, and committees, including the preparation of agendas, presentations, business communications, meeting documentation, and follow-up actions to ensure seamless execution and effective stakeholder engagement.
• Coordinate business travel and key logistics, ensuring a seamless experience.
• Manage expense reporting, approvals, invoices, and budget tracking while ensuring accurate financial records, compliant administrative processes, and well-organized documentation.
• Act as a key liaison between the senior leaders and internal/external partners, fostering strong collaboration.
• Coordinate onboarding, departures, and internal requests (IT access, tools, reporting), while handling confidential information with discretion.
• Support the planning and execution of major events, client activities, and strategic initiatives.

Skills

Executive support

Calendar management

Stakeholder management

Communication

Discretion

Relationship building

Education

Post-secondary education

Tools

Microsoft 365

Job description

National Bank is seeking an Executive Assistant to partner with a Vice President and their team in the Commercial Banking & National Client Group, Atlantic. You will optimize complex calendars, prepare meetings, coordinate travel, manage expenses, and ensure confidential handling of information.

You’ll support leadership meetings, engage with internal and external partners, and help plan major events and strategic initiatives, contributing to a high-collaboration environment that values