Senior Executive Assistant to the President — Strategic Partner

Avana Developments Inc.; Regina; On-site; CAD 60,000 - 85,000; Full time

Benefits offered by this job

Annual bonus

Health and dental benefits

Pension plan

Parental leave top-up

Learning and growth opportunities

Collaborative culture

Job summary

Avana Developments Inc. in Regina, Canada, is seeking an experienced Executive Assistant to support the President and senior leaders.

This role manages calendars, travel, communications, and confidential information with discretion, acting as a trusted partner across the organization. You will coordinate executive, corporate, and head office activities, plan events, prepare materials, and drive strategic initiatives.

Qualifications

• 5+ years of experience supporting senior leaders in an Executive Assistant, executive administration, or similar role.
• Strong organizational, time management, and prioritization skills with the ability to manage competing priorities and deadlines.
• Excellent written and verbal communication skills with a high level of professionalism and attention to detail.
• Strong critical thinking, problem-solving, and decision-making abilities.
• Proven ability to handle confidential and sensitive information with discretion and professionalism.
• Proficiency with Microsoft 365 and the ability to quickly learn and adapt to new technologies and systems.
• A proactive, adaptable, and continuous improvement mindset in a fast-paced environment.

Responsibilities

• Manage executive calendars, priorities, meetings, and travel arrangements.
• Prepare agendas, meeting materials, minutes, and executive briefing documents.
• Track action items and follow up to ensure timely completion.
• Draft and coordinate communications on behalf of executives.
• Act as a key liaison between executives, employees, clients, partners, and other stakeholders.
• Plan and coordinate executive, corporate, and head office events, including logistics, vendors, materials, and follow-up.
• Represent the organization at community and business events as required.
• Coordinate strategic initiatives, special projects, and corporate activities.
• Conduct research, gather information, and prepare reports to support decision-making.
• Assess risks, remove administrative roadblocks, and help keep key business priorities on track.
• Maintain confidential records, files, and corporate documentation.
• Coordinate budget tracking, procurement, and related financial administration.
• Coordinate day-to-day head office operations and workplace needs.
• Lead the front desk function, providing day-to-day direction and ensuring a professional, welcoming experience.

Skills

Executive support

Organization

Communication

Microsoft 365

Discretion

Project coordination

Stakeholder management

Time management

Tools

Microsoft 365

Job description

Avana Developments Inc. in Regina, Canada, is seeking an experienced Executive Assistant to support the President and senior leaders.

This role manages calendars, travel, communications, and confidential information with discretion, acting as a trusted partner across the organization. You will coordinate executive, corporate, and head office activities, plan events, prepare materials, and drive strategic initiatives.