Senior Administrator/EA

Recruiting in Motion; Vaughan; On-site; CAD 65,000 - 90,000; Full time

Job summary

Recruiting In Motion - Eastern Ontario in Vaughan, Ontario seeks a Senior Administrator/EA to provide executive support and coordinate daily office operations.

You will schedule and communicate with leadership, arrange meetings and travel, track expenses, maintain confidential files, and coordinate vendor activities. The role requires proactive, detail-oriented approach and strong MS Office skills.

Qualifications

• Previous experience supporting executives and managing office administration.
• Strong communication, organization, and follow-through.
• Proficiency in Microsoft Office and virtual meeting platforms.
• Sound judgment, attention to detail, and a practical, proactive approach.

Responsibilities

• Provide administrative support to leadership, including scheduling and communications.
• Coordinate meetings, business travel, and internal events.
• Assist with expense tracking, payment administration, and recordkeeping.
• Maintain employee-related administrative documents and confidential files.
• Support daily office needs, supplies, and vendor coordination.

Skills

Communication

Organization

Follow-through

Tools

Microsoft Office

Video conferencing

Job description

About Our Client

Our client, located in Vaughan, is seeking an organized, proactive Senior Administrator/EA to provide executive support and coordinate daily office operations.

Responsibilities

• Provide administrative support to leadership, including scheduling and communications.
• Coordinate meetings, business travel, and internal events.
• Assist with expense tracking, payment administration, and recordkeeping.
• Maintain employee-related administrative documents and confidential files.
• Support daily office needs, supplies, and vendor coordination.

Requirements

• Previous experience supporting executives and managing office administration.
• Strong communication, organization, and follow-through.
• Proficiency in Microsoft Office and virtual meeting platforms.
• Sound judgment, attention to detail, and a practical, proactive approach.

AI may be used to support certain administrative aspects of our recruitment process. However, all applications and resumes are reviewed by qualified human reviewers, and all screening and hiring decisions are made solely by the hiring team.

The posted salary range reflects expected compensation for this role in accordance with Ontario pay transparency requirements. Actual compensation will be determined based on the successful candidate’s experience, skills, and qualifications and may fall anywhere within the range.