Senior Executive Assistant & Office Operations Lead

Recruiting In Motion - Eastern Ontario; Vaughan; On-site; CAD 65,000 - 90,000; Full time

Job summary

Recruiting In Motion - Eastern Ontario in Vaughan, Ontario seeks a Senior Administrator/EA to provide executive support and coordinate daily office operations.

You will schedule and communicate with leadership, arrange meetings and travel, track expenses, maintain confidential files, and coordinate vendor activities. The role requires proactive, detail-oriented approach and strong MS Office skills.

Qualifications

• Previous experience supporting executives and managing office administration.
• Strong communication, organization, and follow-through.
• Proficiency in Microsoft Office and virtual meeting platforms.
• Sound judgment, attention to detail, and a practical, proactive approach.

Responsibilities

• Provide administrative support to leadership, including scheduling and communications.
• Coordinate meetings, business travel, and internal events.
• Assist with expense tracking, payment administration, and recordkeeping.
• Maintain employee-related administrative documents and confidential files.
• Support daily office needs, supplies, and vendor coordination.

Skills

Communication

Organization

Follow-through

Tools

Microsoft Office

Video conferencing

Job description

Recruiting In Motion - Eastern Ontario in Vaughan, Ontario seeks a Senior Administrator/EA to provide executive support and coordinate daily office operations.

You will schedule and communicate with leadership, arrange meetings and travel, track expenses, maintain confidential files, and coordinate vendor activities. The role requires proactive, detail-oriented approach and strong MS Office skills.