Senior Administrator

Recruiting In Motion - Eastern Ontario; Vaughan; On-site; CAD 55,000 - 75,000; Full time

Job summary

Recruiting In Motion - Eastern Ontario in Vaughan, Ontario seeks a Senior Administrator to provide executive support and coordinate daily office operations. You will manage scheduling, communications, meetings, travel, and internal events, while assisting with expense tracking and recordkeeping.

The role requires experience supporting executives, strong communication and organizational abilities, proficiency with Microsoft Office and virtual meeting platforms, and a proactive, detail‑oriented

Qualifications

• Previous experience supporting executives and managing office administration.
• Strong communication, organization, and follow-through.
• Proficiency in Microsoft Office and virtual meeting platforms.
• Sound judgment, attention to detail, and a practical, proactive approach.

Responsibilities

• Provide administrative support to leadership, including scheduling and communications.
• Coordinate meetings, business travel, and internal events.
• Assist with expense tracking, payment administration, and recordkeeping.
• Maintain employee records and administrative tasks.
• Support daily office needs, supplies, and vendor coordination.

Skills

Executive support

Office administration

Communication

Organization

MS Office

Virtual meetings

Tools

Microsoft Office

Job description

About Our Client

Our client, located in Vaughan, is seeking an organized, proactive Senior Administrator to provide executive support and coordinate daily office operations.

Responsibilities

• Provide administrative support to leadership, including scheduling and communications.
• Coordinate meetings, business travel, and internal events.
• Assist with expense tracking, payment administration, and recordkeeping.
• Maintain employee‑… .
• Support daily office needs, supplies, and vendor coordination.

Requirements

• Previous experience supporting executives and managing office administration.
• Strong communication, organization, and follow-through.
• Proficiency in Microsoft Office and virtual meeting platforms.
• Sound judgment, attention to detail, and a practical, proactive approach.

AI may be used to support certain administrative aspects of our recruitment process. However, all applications and resumes are reviewed by qualified human reviewers, and all screening and hiring decisions are made solely by the hiring team.

The posted salary range reflects expected compensation for this role in accordance with Ontario pay transparency requirements. Actual compensation will be determined based on the successful candidate’s experience, skills, and qualifications and may fall anywhere within the range.