Executive Personal Assistant

CQ Search Group Ltd.; Vaughan; On-site; CAD 50,000 - 70,000; Full time

Job summary

A successful company in land development in Vaughan is seeking an Executive Assistant to support senior executives. This role involves managing schedules, arranging meetings, and handling various administrative tasks. The ideal candidate should have 3-5 years of experience in supporting senior-level management, exceptional organizational skills, and proficiency in MS Office. This position is crucial for the efficient operation of the executive office.

Qualifications

• 3-5 years of experience in an administrative role supporting senior-level management.
• Exceptional organizational skills and attention to detail.
• Strong communication and interpersonal skills.

Responsibilities

• Oversee the calendars of senior executives, optimizing their time.
• Arrange all aspects of meetings and manage correspondence.
• Assist in the preparation of regular reports and presentations.

Skills

Organizational skills

Communication skills

Interpersonal skills

Self-motivation

Emotional intelligence

Tools

MS Office

Administrative software

Job description

Our client in Vaughan, a successful and busy company in land development is seeking to hire an Executive Assistant.

Job Summary

The Executive Assistant will play a crucial role in supporting the senior executives by facilitating smooth and efficient operation of the executive office. This role demands a highly resourceful individual with strong emotional intelligence, self-motivation, and superior organizational abilities. The Executive Assistant will be responsible for managing schedules, coordinating meetings, and handling daily administrative tasks.

Responsibilities

• Oversee the calendars of senior executives, optimizing their time and prioritization of vital tasks.
• Arrange all aspects of meetings, including scheduling, sending reminders, and organizing necessary materials.
• Manage correspondence and coordinate incoming calls, ensuring high levels of discretion and confidentiality.
• Assist in the preparation of regular reports and presentations.
• Arrange travel logistics such as flight bookings, accommodations, and itineraries.
• Maintain filing systems, ensuring information is kept confidential and easily accessible.
• Aid in the management of projects, ensuring they meet timelines and budget requirements.

Qualifications

• At least 3-5 years of experience in an administrative role supporting senior-level management.
• Exceptional organizational skills and attention to detail.
• Strong communication and interpersonal skills.
• Proficient in MS Office and other administrative software.
• Ability to handle multiple tasks while maintaining high levels of professionalism and confidentiality.