Senior Executive Assistant

BJRC Recruiting; Mississauga; Hybrid; CAD 70,000 - 110,000; Full time

Benefits offered by this job

Competitive compensation

Professional development

Inclusive workplace

Meaningful mission

Job summary

BJRC Recruiting is seeking a Senior Executive Assistant in Mississauga, hybrid (3–4 days in office), to provide confidential, high-level support to its senior leadership team including the Chief Investment & Legal Officer and CFO. The role requires 7+ years of administrative experience, with at least 5 years supporting C-suite leaders, and advanced MS Office skills.

You will manage calendars, prep materials, and coordinate sensitive governance documentation, with a proactive, discreet approach

Qualifications

• 7+ years of progressive administrative experience, including at least 5 years supporting senior executives or C-suite leaders.
• Advanced Microsoft Office skills, particularly Outlook, Word, Excel, and PowerPoint.
• Exceptional organizational skills, discretion, attention to detail, and sound judgment.
• Ability to independently manage competing priorities and sensitive information.
• A proactive, adaptable approach with strong communication skills and excellent follow-through.
• Comfort using digital tools and AI to enhance productivity and improve processes.

Responsibilities

• Manage complex executive calendars, meetings, competing priorities, and follow-ups.
• Prepare agendas, meeting minutes, presentations, reports, briefing materials, and executive correspondence.
• Coordinate confidential legal, financial, corporate, and governance documentation through review, approval, signature, and distribution.
• Arrange travel, expenses, invoices, executive meetings, events, and offsite logistics.
• Support special projects, process improvements, and confidential executive initiatives.
• Identify and implement technology solutions, including AI tools and Microsoft 365 Copilot, to improve efficiency and streamline workflows.

Skills

Organizational skills

Discretion

Attention to detail

Follow-through

Communication

Tools

Microsoft 365 Copilot

AI tools

Job description

Mississauga, ON | Hybrid – 3–4 days in office

An established organization within thehealthcare sector is seeking a highly organized, proactive Senior Executive Assistant to provide confidential, high-level support to its senior leadership team, including the Chief Investment & Legal Officer and Chief Financial Officer.

This is an excellent opportunity to join a purpose-driven organization focused on enhancing quality of life, delivering exceptional resident experiences, and fostering a supportive, inclusive workplace where employees can thrive and grow.

Key Responsibilities:

• Manage complex executive calendars, meetings, competing priorities, and follow-ups.
• Prepare agendas, meeting minutes, presentations, reports, briefing materials, and executive correspondence.
• Coordinate confidential legal, financial, corporate, and governance documentation through review, approval, signature, and distribution.
• Arrange travel, expenses, invoices, executive meetings, events, and offsite logistics.
• Support special projects, process improvements, and confidential executive initiatives.
• Identify and implement technology solutions, including AI tools and Microsoft 365 Copilot, to improve efficiency and streamline workflows.

What You’ll Bring:

• 7+ years of progressive administrative experience, including at least 5 years supporting senior executives or C-suite leaders.
• Advanced Microsoft Office skills, particularly Outlook, Word, Excel, and PowerPoint.
• Exceptional organizational skills, discretion, attention to detail, and sound judgment.
• The ability to independently manage competing priorities and sensitive legal, financial, governance, and strategic information.
• A proactive, adaptable approach with strong communication skills and excellent follow-through.
• Comfort using digital tools and AI to enhance productivity and improve processes.

What’s Offered:

• Competitive compensation and benefits.
• Opportunities for professional development and career growth.
• A welcoming, inclusive, and supportive workplace.
• The opportunity to contribute to an organization with a meaningful mission focused on improving people's lives.