Senior Administrator

Recruiting in Motion; Vaughan; On-site; CAD 60,000 - 80,000; Full time

Job summary

Recruiting in Motion is assisting a Vaughan-based client in finding a Senior Administrator to provide executive support and coordinate daily office operations. The candidate should be organized, proactive, and capable of managing confidential records and communications.

The role focuses on supporting leadership, coordinating meetings and travel, and ensuring efficient office workflows. Proficiency in Microsoft Office and virtual meeting platforms is essential.

Qualifications

• Experience supporting executives and managing office administration.
• Strong communication, organization, and follow-through.
• Proficiency in Microsoft Office and virtual meeting platforms.
• Sound judgment with attention to detail and proactive approach.

Responsibilities

• Provide administrative support to leadership, including scheduling and communications.
• Coordinate meetings, business travel, and internal events.
• Assist with expense tracking, payment administration, and recordkeeping.
• Maintain employee-related administrative documents and confidential files.
• Support daily office needs, supplies, and vendor coordination.

Skills

Executive support

Scheduling

Communication

Organizational skills

Tools

Microsoft Office

Video conferencing platforms

Job description

About Our Client

Our client, located in Vaughan, is seeking an organized, proactive Senior Administrator to provide executive support and coordinate daily office operations.

Responsibilities

• Provide administrative support to leadership, including scheduling and communications.
• Coordinate meetings, business travel, and internal events.
• Assist with expense tracking, payment administration, and recordkeeping.
• Maintain employee-related administrative documents and confidential files.
• Support daily office needs, supplies, and vendor coordination.

Requirements

• Previous experience supporting executives and managing office administration.
• Strong communication, organization, and follow-through.
• Proficiency in Microsoft Office and virtual meeting platforms.
• Sound judgment, attention to detail, and a practical, proactive approach.

The posted salary range reflects expected compensation for this role in accordance with Ontario pay transparency requirements. Actual compensation will be determined based on the successful candidate's experience, skills, and qualifications and may fall anywhere within the range.