Administrative Assistant

SPECTRAFORCE Canada; Toronto; Hybrid; CAD 28,000 - 30,000; Full time

Job summary

SPECTRAFORCE Canada is seeking an Executive Assistant to support senior leadership in a hybrid Toronto environment. The role involves meticulous calendar management, coordinating team meetings, and arranging leadership events.

Strong communication and independence are essential, with prior experience in banking/finance considered a definite plus. The position requires expert Outlook usage, 2–4 years EA experience, and advanced MS Office skills including Excel, PowerPoint, and Teams.

Qualifications

• 2–4 years experience as an Executive Assistant
• Advanced proficiency with Microsoft Office (Excel, PowerPoint, Outlook, Teams)
• Calendar management / scheduling meetings: 2–4 years

Responsibilities

• Managed calendars and scheduling for executives
• Coordinated team meetings, town halls, and leadership meetings
• Planned team events and holiday functions with attention to detail

Skills

Calendar management

Executive support

Communication

Attention to detail

Independence

Tools

Outlook

Excel

PowerPoint

Teams

Job description

Duration: 8 months, Extension/ Conversion Possible

Schedule: Monday to Friday- 8:00 AM – 4:30 PM or 9:0 AM – 5:00 PM, Hybrid, 4 days onsite, Wednesday and Thursday Mandatory

Address: - Toronto, ON, M5K 1A2

Pay Rate: $20/hr onwards

Summary:

• Managing calendars and scheduling meetings. Coordinating team meetings, town halls, and leadership meetings; planning team events and celebrations, including holiday functions.

Preferred/Ideal Candidate Background:

• The candidate has experience coordinating team schedules and managing calendars; someone who is highly capable of working independently with accuracy and attention to detail. Prior experience as an EA supporting senior leadership/executive team in a banking/financial institution is a definite shortlist (bringing recent experience matters as well) as the manager is looking for this experience. Strong communication skills and ability to communicate openly are extremely important, so please ensure this when screening candidates. Experience with Outlook is a must-have!

Must-Have Hard Skills:

• Previous experience working as an Executive Assistant: 2-4 years
• Advanced proficiency with Microsoft Office, including Excel, PowerPoint, Outlook, and Teams
• Prior experience with calendar management/scheduling meetings: 2-4 years

Soft Skills:

• Strong interpersonal and relationship-building skills.
• Multitasking, highly organized, and paying strong attention to detail
• Strong verbal and written communication skills
• Ability to work independently

Nice-to-Have:

• Prior experience supporting senior leadership/executives as an EA in a banking/financial institution.