Executive Assistant

Speer Technologies Inc; Toronto; On-site; CAD 45,000 - 70,000; Full time

Benefits offered by this job

Dental care

Paid time off

Vision care

Wellness program

Job summary

Speer Technologies Inc is seeking an Executive Assistant to support our senior leadership in a hybrid Toronto role. You will manage calendars, inboxes, cross-team communications, briefing materials, travel logistics, and day-to-day operations for C-suite leaders, ensuring efficient information flow and execution.

Ideal candidates have 3+ years in EA roles, strong written communication, discretion, and proficiency with Google Workspace, MS Office, and Slack.

Qualifications

• 3+ years of Executive Assistant experience with senior or C-suite leaders.
• Proven calendar management and executive communications.
• Proficiency with Google Workspace, Microsoft Office, and Slack.
• Strong written communication and professional presence.
• High discretion handling confidential information.
• Excellent organizational, multitasking, and prioritization abilities.
• Comfortable picking up new tools and evolving systems.
• Calm, proactive, solution-oriented under pressure.

Responsibilities

• Own complex executive calendars, proactively managing scheduling priorities and resolving conflicts.
• Monitor, organize, and draft responses across executive email inboxes.
• Coordinate meetings, set agendas, and track follow-up actions with internal and external stakeholders.
• Relay information and communications clearly between executives and their teams.
• Prepare briefing materials, meeting summaries, and supporting documents for leadership discussions.
• Assist with travel coordination and logistics as needed.
• Track action items and follow-ups arising from executive meetings and conversations.
• Partner with teams to maintain alignment on priorities and upcoming deadlines.
• Handle sensitive and confidential information with professionalism and care.
• Support reporting, documentation, and operational visibility for leadership.

Skills

Calendar management

Executive comms

Discretion

Organization

Multitasking

Prioritization

Adaptability

Calm under pressure

Written comms

Tools

Google Workspace

Microsoft Office

Slack

Job description

Role Overview

We’re looking for a highly organized and proactive Executive Assistant to support our senior leadership team. This role sits at the heart of how our executives operate — spanning calendar management, inbox coordination, cross-team communication, and day-to-day operational support for C-suite leadership.

This is a hybrid role based in Toronto, ON, balancing remote flexibility with regular in-office attendance to support meetings, coordination, and team collaboration.

You’ll serve as a central point of contact for leadership — keeping executives organized, informed, and focused on what matters most, while ensuring communication flows clearly across the organization.

Key Responsibilities

Executive Support

• Own complex executive calendars, proactively managing scheduling priorities and resolving conflicts
• Monitor, organize, and draft responses across executive email inboxes
• Coordinate meetings, set agendas, and track follow-up actions with internal and external stakeholders
• Relay information and communications clearly between executives and their teams
• Prepare briefing materials, meeting summaries, and supporting documents for leadership discussions
• Assist with travel coordination and logistics as needed

Operational Coordination

• Track action items and follow-ups arising from executive meetings and conversations
• Partner with teams to maintain alignment on priorities and upcoming deadlines
• Handle sensitive and confidential information with professionalism and care
• Support reporting, documentation, and operational visibility for leadership

Cross-Functional Communication

• Coordinate with operations, product, and business teams on executive requests and priorities
• Assist with presentations, internal communications, and leadership updates
• Help maintain consistent and clear communication across departments

Skills & Qualifications

• 3+ years of Executive Assistant experience, ideally supporting senior or C-suite leaders
• Proven ability to manage complex calendars and executive communications in a fast-paced environment
• Proficiency with Google Workspace, Microsoft Office, and Slack
• Strong written communication skills and a polished, professional presence
• High degree of discretion when handling confidential information
• Excellent organizational, multitasking, and prioritization abilities
• Comfortable picking up new tools and adapting to evolving systems
• Calm, proactive, and solution-oriented — especially under pressure

Job Details

• Job Type: Full-Time
• Compensation: $45,000 – $70,000 per year
• Schedule: Monday to Friday | 8-hour shifts | Overtime as required
• Location: Hybrid — Toronto, ON (recurring in-office attendance required)

Benefits

• Dental care
• Paid time off
• Vision care
• Wellness program