Senior Administrative Assistant - Remote / Telecommute

Cynet systems Inc; Remote; CAD 45,000 - 60,000; Full time

Job summary

A child care finance organization in Edmonton is seeking a detail-oriented candidate to handle financial processing, including grant funding and claims management. The ideal candidate will have at least 2 years of experience with Microsoft Excel, strong communication skills, and the ability to manage detailed financial records. Responsibilities include processing transactions, reviewing claims, and maintaining compliance with internal protocols in a busy environment.

Qualifications

• High school diploma or GED.
• Minimum 2 years of experience using Microsoft Excel and Outlook.
• Minimum 2 years of experience working with financial records and accounting data.

Responsibilities

• Process provincial child care grant funding and payment transactions.
• Review, assess, approve, or deny claims and invoice submissions.
• Identify and resolve system-related claim and payment issues.
• Analyze complex claim and payment cases and prepare recommendations.
• Maintain accurate records and follow information management protocols.

Job description

Job Description

Requirement/Must Have

• High school diploma or GED.
• Strong verbal and written communication skills.
• Excellent time management, organizational, and analytical skills.
• High attention to detail and accuracy.
• Proficiency with Microsoft Excel and Outlook, including formulas, filtering, and sorting large data sets.
• Ability to calculate, post, and manage financial and accounting records.

Experience

• Minimum of 2 years of experience using Microsoft Excel and Outlook.
• Minimum of 2 years of experience working with financial records and accounting data.
• Experience handling administrative or financial processing tasks.

Responsibilities

• Process provincial child care grant funding and payment transactions.
• Review, assess, approve, or deny claims and invoice submissions.
• Identify and resolve system-related claim and payment issues.
• Analyze complex claim and payment cases and prepare recommendations.
• Interpret system data and payment summaries to provide clarity to operators.
• Process internal adjustments, corrections, and recovery transactions.
• Respond to high volumes of payment and registration inquiries.
• Investigate discrepancies in monthly advance payments and resolve issues.
• Validate and review reports to support operational outcomes.
• Perform verification reviews and audits of selected claims.
• Request and review supporting documentation from child care operators.
• Identify irregularities and potential compliance issues.
• Maintain accurate records and follow information management protocols.
• Participate in system testing and onboarding activities.
• Liaise with internal departments and external child care operators to resolve payment and registration issues.

Should Have

• Experience working in a fast-paced administrative or financial environment.
• Ability to exercise sound judgment and work independently.
• Experience interpreting policies, processes, and procedures.

Skills

• Financial and claims processing.
• Data analysis and reporting.
• Microsoft Excel and Outlook.
• Documentation and record management.
• Customer and stakeholder communication.
• Problem solving and attention to detail.