Senior Administrative Assistant: Executive & Logistics

Alberta Health Services (AHS); Edmonton; On-site; CAD 39,000 - 48,000; Full time

Job summary

Alberta Health Services seeks an Administrative Support IV to provide advanced administrative support within the Logistics portfolio in Edmonton. You will manage complex calendars, schedule meetings, prepare agendas, take minutes, and track action items for the Director of Provincial Logistics and the team.

You will handle correspondence, reports, and timekeeping records, maintain confidentiality, and assist with event planning and interdepartmental communications.

Qualifications

• Completion of post-secondary education (e.g. course(s) in office of business administration, medical office assistant).
• 3 years' experience working with Microsoft Outlook, Word and Excel in the last 5 years.
• 5 years' experience as an Administrative Assistant or Executive Assistant in the last 10 years.

Responsibilities

• Manage executive-level calendars, arrange and schedule meetings, prepare and distribute meeting agendas.
• Take meeting minutes and track action items.
• Prepare correspondence, memos, spreadsheets, presentations, reports and timekeeping records.
• Maintain records management and submissions for updates to schedules/timesheets; ensure accuracy for directors and the logistics department.
• Assist with team event planning and respond to operational inquiries to keep communications flowing smoothly.

Skills

Outlook

Word

Excel

Education

Post-secondary education in office administration

Job description

Alberta Health Services seeks an Administrative Support IV to provide advanced administrative support within the Logistics portfolio in Edmonton. You will manage complex calendars, schedule meetings, prepare agendas, take minutes, and track action items for the Director of Provincial Logistics and the team.

You will handle correspondence, reports, and timekeeping records, maintain confidentiality, and assist with event planning and interdepartmental communications.