Executive Administrative Assistant

Primary Care Alberta; Edmonton; Hybrid; CAD 33,000 - 55,000; Full time

Job summary

Primary Care Alberta is seeking an Executive Administrative Assistant to provide confidential executive support to the Executive Director, HR and Finance. The role coordinates priorities, manages competing demands, and ensures timely follow-up on key activities.

The position handles calendars, meetings, travel, correspondence, minutes, and reporting while supporting budget and expense processes. It requires collaboration with internal/external partners and may lead special projects within HR &

Qualifications

• Certificate or diploma in Office or Business Administration.
• At least 2 years of administrative experience.
• Advanced working knowledge of Microsoft Office Suite (Outlook, Word, Excel, Visio, PowerPoint).
• Ability to supervise, coach, and mentor Administrative Support staff.
• Knowledge of office policies and applicable legislation (e.g. FOI/Privacy).

Responsibilities

• Manage complex calendars and scheduling.
• Coordinate meetings and travel arrangements.
• Prepare and format correspondence and other documents for approval.
• Take minutes and track follow-up items; monitor deadlines.
• Prepare reports; support budget information, invoices and expense claims.
• Respond to day-to-day inquiries; coordinate with internal/external partners.
• Support special projects within HR & Finance portfolios.

Skills

Administrative proficiency

MS Office Suite

Supervisory/mentoring

Communication skills

Time management

Education

Certificate or diploma in Office/Business Administration

Tools

Oracle iExpense

MarkView

Databases & Excel reporting

Job description

The Executive Administrative Assistant provides specialized and confidential administrative support to the Executive Director, Human Resources and Executive Director, Finance within Primary Care Alberta (PCA). The position supports the effective operation of both offices and works closely with the Executive Directors to coordinate priorities, manage competing demands, and ensure timely follow-up on key activities and commitments.

Description:

This role performs a variety of senior administrative functions, including managing complex calendars and scheduling, coordinating meetings and travel arrangements, preparing and formatting correspondence and other documents for approval, researching and compiling background materials for meetings, taking minutes, tracking meeting follow-up items, and monitoring action requests and deadlines.The Executive Administrative Assistant prepares reports and supports the coordination and monitoring of financial and administrative information, including budget information, invoices, expense claims, and related documentation. The position responds to day-to-day administrative inquiries on behalf of the Executive Directors and serves as a key point of coordination with internal and external partners.This position also acts as a resource to administrative support staff across PCA and may coordinate or support special projects, organizational initiatives, and other administrative priorities on behalf of the Human Resources and Finance portfolios.

• Classification: Executive Administrative Asst
• Union: Exempt
• Unit and Program: HR & Finance
• Location Details: Eligible to work hybrid (on/off site) within Alberta
• Negotiable Location: Within Edmonton Zone
• Employee Class: Regular Full Time
• FTE: 1.00
• Posting End Date: 21-OCT-2026
• Date Available: 31-OCT-2026
• Length of Shift in weeks: 2
• Shifts per cycle: 10
• Shift Pattern: Days
• Days Off: Saturday/Sunday
• Minimum Hourly Salary: $23.78
• Maximum Hourly Salary: $39.66
• Vehicle Requirement: Not Applicable

• Classification: Executive Administrative Asst
• Union: Exempt
• Unit and Program: HR & Finance
• Primary Location: Seventh Street Plaza
• Location Details: Eligible to work hybrid (on/off site) within Alberta
• Negotiable Location: Within Edmonton Zone
• Employee Class: Regular Full Time
• FTE: 1.00
• Posting End Date: 21-OCT-2026
• Date Available: 31-OCT-2026
• Hours per Shift: 7.75
• Length of Shift in weeks: 2
• Shifts per cycle: 10
• Shift Pattern: Days
• Days Off: Saturday/Sunday
• Minimum Hourly Salary: $23.78
• Maximum Hourly Salary: $39.66
• Vehicle Requirement: Not Applicable

Required Qualifications:

Certificate or diploma in Office or Business Administration.

Additional Required Qualifications:

At least 2 years of administrative experience.Advanced working knowledge of Microsoft Office Suite (Outlook, Word, Excel, Visio, PowerPoint). Ability to functionally supervise, coach, and mentor other Administrative Support staff.Strong knowledge of political sensitivities and the diverse interests of various internal and external stakeholders.Ability to anticipate needs and action appropriately.Excellent oral and written communication skills with a strong ability to draft correspondence.Excellent organizational skills and ability to independently prioritize own workload, and workload of other administrative staff (as required).Ability to act in a professional manner in dealing with the public, management, staff and other departments.Ability to maintain confidentiality and discretion.Strong ability to establish and maintain collaborative and professional relationships with a variety of stakeholders.Knowledge of broad office policies and procedures as well as applicable legislation (e.g. Freedom of Information and Privacy.

Preferred Qualifications:

Prior experience in health care.Education or experience in project management and financial management.Working knowledge of Oracle (specifically knowledge of iExpense and MarkView).Proficiency in developing databases and/or advanced Microsoft Excel skills including creating spreadsheets and reports.

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