Administrative Support IV - Administrative Assistant

Alberta Health Services (AHS); Edmonton; On-site; CAD 38,000 - 46,000; Full time

Job summary

Alberta Precision Laboratories (APL) is seeking an experienced Administrative Assistant to support the Executive Director of Hub Labs, the Director of North Hub Lab at the Edmonton Base Lab, and the Associate Medical Director, Hub Lab North. You will manage calendars, schedule meetings, prepare agendas, take minutes, and maintain varied correspondence and reports.

Responsibilities include records management, onboarding, facilities requests, and event planning while handling confidential

Qualifications

• Completion of post-secondary education (e.g. course(s) in office of business administration, medical office assistant).
• Experience with Microsoft Office programs within the past 5 years.
• At least 5 years' experience as an administrative or executive assistant in the last 10 years.

Responsibilities

• Manage executive-level calendars, arrange and schedule meetings, prepare and distribute agendas, and take meeting minutes.
• Create, document, and maintain correspondence, memos, spreadsheets, presentations, reports, and schedules.
• Conduct records management, timekeeping, onboarding of new employees, e‑Facilities requests, and assist with team event planning.

Skills

Organization

Communication

Problem solving

Conflict resolution

Critical thinking

Interpersonal skills

Education

Post-secondary education in office/admin

Tools

Microsoft Office

e-People

SharePoint

Adobe Acrobat

Job description

Administrative Support IV - Administrative Assistant

Alberta Precision Laboratories (APL) is looking for an experienced Administrative Assistant to support Executive Director of Hub Labs , the Director of North Hub Lab at the Edmonton Base Lab and the Associate Medical Director, Hub Lab North. Working with a high level of independence and minimal direction you will utilize your initiative, discretion, and professionalism in this fast-paced environment.Here you’ll have the opportunity to manage executive-level calendars, arrange and schedule meetings, prepare and distribute meeting agendas, take meeting minutes, and track action items. You’ll create, document, and maintain general correspondence, memos, spreadsheets, presentations, reports, schedules, and meeting minutes accurately and efficiently. Regular responsibilities include records management, timekeeping, assists with orientation and onboarding of new employees, submits e‑Facilities requests, and assists with team event planning.This position requires you to be professional and responsible to protect privacy, use confidential information appropriately, and maintain the confidentiality and security of all information.Your organizational, communication, customer service, problem solving, conflict resolution, critical thinking, and interpersonal skills will help you succeed as you respond to operational inquiries, troubleshoot issues, and ensure communication flows smoothly between internal and external stakeholders. Your attention to detail and ability to manage multiple priorities will be key to your success in this role.

Description:

As an Administrative Support IV, you will performed advanced administrative or specialized tasks to support complex procedures, practices and initiatives within a department or program.

• Classification: Administrative Support IV
• Union: HSAA OFFICE CLERICAL
• Unit and Program: Base Lab, Analytical Operations
• Primary Location: Base Laboratory
• Multi-Site: Not Applicable
• FTE: 1.00
• Posting End Date: 14-OCT-2026
• Employee Class: Regular Full Time
• Date Available: 16-NOV-2026
• Length of Shift in weeks: 2
• Shifts per cycle: 10
• Shift Pattern: Days
• Days Off: Saturday/Sunday
• Minimum Salary: $27.66
• Maximum Salary: $33.61
• Vehicle Requirement: Not Applicable

• Classification: Administrative Support IV
• Union: HSAA OFFICE CLERICAL
• Unit and Program: Base Lab, Analytical Operations
• Primary Location: Base Laboratory
• Location Details: As Per Location
• Multi-Site: Not Applicable
• FTE: 1.00
• Posting End Date: 14-OCT-2026
• Employee Class: Regular Full Time
• Date Available: 16-NOV-2026
• Hours per Shift: 7.75
• Length of Shift in weeks: 2
• Shifts per cycle: 10
• Shift Pattern: Days
• Days Off: Saturday/Sunday
• Minimum Salary: $27.66
• Maximum Salary: $33.61
• Vehicle Requirement: Not Applicable

Required Qualifications:

Completion of post-secondary education (e.g. course(s) in office of business administration, medical office assistant).

Additional Required Qualifications:

Experience working with Microsoft Office programs and applications within the past 5 years.At least 5 years' experience working as an administrative assistant or executive assistant in the last 10 year.

Preferred Qualifications:

Experience with unionized environments.Experience working in a healthcare environment.Experience with medical terminology.Experience with e-People, Adobe Acrobat, and SharePoint.Experience with timekeeping and scheduling activities.Certificates or courses in Personal Leadership, Respectful Workplace, Conflict Resolution or Change Management & Process Improvement.

Please note:

All postings close at 23:59 MT of the postingend date indicated.

Security Screening:

A satisfactory criminal record check and/or Vulnerable Sector Search is required prior to your first day of work. Additionally, all employees have an ongoing duty to disclose any charges or convictions that may occur during their employment with APL.

AB Precision Lab Zone, Edmonton, Base Laboratory