Administrative Support IV

Alberta Health Services (AHS); Edmonton; On-site; CAD 39,000 - 48,000; Full time

Job summary

Alberta Health Services seeks an Administrative Support IV to provide advanced administrative support within the Logistics portfolio in Edmonton. You will manage complex calendars, schedule meetings, prepare agendas, take minutes, and track action items for the Director of Provincial Logistics and the team.

You will handle correspondence, reports, and timekeeping records, maintain confidentiality, and assist with event planning and interdepartmental communications.

Qualifications

• Completion of post-secondary education (e.g. course(s) in office of business administration, medical office assistant).
• 3 years' experience working with Microsoft Outlook, Word and Excel in the last 5 years.
• 5 years' experience as an Administrative Assistant or Executive Assistant in the last 10 years.

Responsibilities

• Manage executive-level calendars, arrange and schedule meetings, prepare and distribute meeting agendas.
• Take meeting minutes and track action items.
• Prepare correspondence, memos, spreadsheets, presentations, reports and timekeeping records.
• Maintain records management and submissions for updates to schedules/timesheets; ensure accuracy for directors and the logistics department.
• Assist with team event planning and respond to operational inquiries to keep communications flowing smoothly.

Skills

Outlook

Word

Excel

Education

Post-secondary education in office administration

Job description

We are seeking an experienced Administrative Assistant professional to join the Logistics portfolio within the Community Services team.This position provides advanced specialized assistant and administrative support to the Director of Provincial Logistics as well as the broader Logistics team. Working with a high level of independence and minimal direction you will utilize your initiative, discretion, and professionalism in this fast-paced environment.Here you’ll have the opportunity to manage multiple executive-level calendars, arrange and schedule meetings, prepare and distribute meeting agendas, take meeting minutes, and track action items. You’ll create, document, and maintain general correspondence, memos, spreadsheets, presentations, reports, schedules and timekeeping records accurately and efficiently. Regular responsibilities include records management, timekeeping, managing submissions for updates to the schedule/timesheets, and overseeing overall accuracy for both directors and the logistics department and assist with team event planning.This position requires you to be professional and ethical responsibility to protect privacy, use confidential information appropriately, and maintain the confidentiality and security of all information.Your organizational, communication, customer service, problem solving, conflict resolution, critical thinking, and interpersonal skills will help you succeed as you respond to operational inquiries, troubleshoot issues, and ensure communication flows smoothly between internal and external stakeholders. Your attention to detail and ability to manage multiple priorities will be key to your success in this role.This position works Monday–Friday, 0730-1615 at the Base Laboratory in Edmonton

Description:

As an Administrative Support IV, you will performed advanced administrative or specialized tasks to support complex procedures, practices and initiatives within a department or program.

• Classification: Administrative Support IV
• Union: HSAA OFFICE CLERICAL
• Unit and Program: Specimen Procurement and Dispatch
• Primary Location: Base Laboratory
• Multi-Site: Not Applicable
• FTE: 1.00
• Posting End Date: 19-OCT-2026
• Employee Class: Regular Full Time
• Date Available: 23-NOV-2026
• Length of Shift in weeks: 2
• Shifts per cycle: 10
• Shift Pattern: Days
• Days Off: Saturday/Sunday
• Minimum Salary: $28.49
• Maximum Salary: $34.62
• Vehicle Requirement: Not Applicable

• Classification: Administrative Support IV
• Union: HSAA OFFICE CLERICAL
• Unit and Program: Specimen Procurement and Dispatch
• Primary Location: Base Laboratory
• Location Details: As Per Location
• Multi-Site: Not Applicable
• FTE: 1.00
• Posting End Date: 19-OCT-2026
• Employee Class: Regular Full Time
• Date Available: 23-NOV-2026
• Hours per Shift: 7.75
• Length of Shift in weeks: 2
• Shifts per cycle: 10
• Shift Pattern: Days
• Days Off: Saturday/Sunday
• Minimum Salary: $28.49
• Maximum Salary: $34.62
• Vehicle Requirement: Not Applicable

Required Qualifications:

Completion of post-secondary education (e.g. course(s) in office of business administration, medical office assistant).

Additional Required Qualifications:

3 years' experience working with Microsoft Outlook, Word and Excel in the last 5 years.5 years' experience as an Administrative Assistant or Executive Assistant in the last 10 years.

Preferred Qualifications:

Current experience working as an Administrative Support IV at APL

Please note:

All postings close at 23:59 MT of the postingend date indicated.

Security Screening:

A satisfactory criminal record check and/or Vulnerable Sector Search is required prior to your first day of work. Additionally, all employees have an ongoing duty to disclose any charges or convictions that may occur during their employment with APL.

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