Strategic Executive Assistant to the Executive Director

Government of Alberta; Edmonton; On-site; CAD 57,000 - 72,000; Full time

Job summary

The Government of Alberta in Edmonton seeks an Executive Assistant to support the Executive Director’s Office on a two-year term. The role covers calendar management, travel coordination, correspondence and briefing materials to ensure efficient operations.

You will administer ARTS workflows and 1GX, coordinate meetings and logistics, liaise with ministerial offices and external partners, and assist with onboarding and staff guidance in a fast-paced government setting.

Qualifications

• Experience providing senior-level administrative support to executive leadership in a fast-paced environment.
• Experience managing complex calendars, travel, correspondence and meetings.
• Knowledge of office management principles and government procedures.
• Strong written, verbal, analytical and evaluation skills.
• Ability to handle sensitive information with discretion.

Responsibilities

• Manage the Executive Director’s complex calendar and work schedule, screen and prioritize meeting requests, resolve conflicts, redirect requests where appropriate, and ensure effective time management.
• Coordinate travel, conferences and out-of-town meetings, including registration, airfare, accommodations, vehicles and equipment requirements.
• Coordinate sector activities involving multiple branches and facilitate relationships within the division, department, and with external stakeholders.
• Manage correspondence, briefings and action requests, including time-sensitive requests from the Minister’s Office, Deputy Minister’s Office and Assistant Deputy Minister’s Office.
• Review materials are routed to the Executive Director to ensure completeness, accuracy and consistency with sector and department requirements.
• Administer ARTS workflows and support timely, accurate responses to a high volume of ministerial and executive requests.
• Coordinate executive and branch meetings, agendas, minutes, briefing packages and logistics.
• Support budget and cash-flow coordination, monthly forecasting, expenses, contracts, and grants, including accurate recording and reporting in 1GX.
• Prioritize and follow up on multiple issues and concerns, including sensitive and confidential matters, and determine the appropriate course of action.
• Implement administrative policies and procedures, coordinate office systems and equipment, submit IT support requests, and assist with onboarding new staff.
• Provide guidance and training to administrative staff on department procedures, correspondence, briefing materials, records, 1GX and ARTS protocols and templates.

Skills

Senior administrative support

Calendar management

Travel coordination

Relationship building

Microsoft Office

Privacy & confidentiality

Education

High School Diploma

Tools

ARTS system

1GX system

SharePoint

Outlook

Microsoft Office

Job description

The Government of Alberta in Edmonton seeks an Executive Assistant to support the Executive Director’s Office on a two-year term. The role covers calendar management, travel coordination, correspondence and briefing materials to ensure efficient operations.

You will administer ARTS workflows and 1GX, coordinate meetings and logistics, liaise with ministerial offices and external partners, and assist with onboarding and staff guidance in a fast-paced government setting.