Senior Administrative Assistant

BCI; Victoria; On-site; CAD 66,000 - 77,000; Full time

Job summary

A leading investment management corporation in Victoria is seeking a Senior Administrative Assistant to provide high-level administrative support. The ideal candidate will have experience in office coordination and possess excellent communication skills. Responsibilities include overseeing daily operations, coordinating events, and ensuring a well-maintained office environment. This position offers a salary range of CAD $66,000 - $77,000.

Qualifications

• 3+ years of experience in office coordination and supervision in a corporate environment.
• In-depth knowledge of corporate office practices and procedures.
• Strong organizational skills with attention to detail.
• Proficient in multi-tasking and adhering to deadlines.
• Excellent verbal and written communication skills.

Responsibilities

• Coordinate event and meeting logistics including room setup and catering.
• Oversee daily workplace operations and coordinate repairs.
• Monitor facilities to ensure they are well-maintained.
• Handle incoming calls and manage front desk operations.
• Prepare department communications including invites and agendas.

Skills

Office coordination

Analytical skills

Problem-solving

Communication skills

Time management

Interpersonal skills

Education

Post-secondary education in Business Administration or related fields

Job description

Overview

Join to apply for the Senior Administrative Assistant role at BCI.

British Columbia Investment Management Corporation (BCI) offers an exceptional opportunity to work at a world-class organization while living in a west coast setting. With $295.0 billion of gross assets under management, as of March 31, 2025, BCI is the provider of investment management services for British Columbia’s public sector and one of the largest asset managers in Canada. BCI seeks investment opportunities around the world and across a range of asset classes that convert savings into productive capital. Our investment returns play a significant role in helping our institutional clients build a financially secure future for their beneficiaries.

Posting close date : September 23, 2025.

The Opportunity

Reporting to the Office Manager, the Senior Administrative Assistant serves as an essential pillar for the Victoria office, providing steadfast support and expertise. The Senior Administrative Assistant possesses exceptional skills, adaptability, and a strategic approach to addressing the administrative challenges that arise when supporting an office with diverse personnel. This role combines high-level administrative support with specialized responsibilities in office operations and employee services. The role serves as a key liaison between employees, management, and external service providers while ensuring the smooth operation of the Conference Floor.

Who You Will Work With

The Corporate Data & Operations department is a central hub that delivers essential business services across all departments within BCI. The department is comprised of three functions: Data & Analytics, Workplace Services, and Business Planning. The department facilitates BCI’s corporate strategy and plays an integral role in its execution by ensuring staff have high-quality data, advanced analytics for decision-making, and well-appointed global offices for collaboration. The department is a critical part of how BCI delivers long-term value for our clients.

Workplace Services is a strategic function within Corporate Data & Operations that delivers essential infrastructure and operational excellence across BCI's global offices. We create and maintain world-class work environments that foster collaboration, innovation, and productivity, directly contributing to BCI's ability to deliver long-term value for our clients. Our portfolio encompasses safety, security, building operations, leasing, and administration, ensuring that BCI's workforce operates in safe, efficient, and well-appointed facilities. Through these integrated services, we provide the foundational support that enables every department to achieve their business objectives, facilitating both strategic initiatives and day-to-day operations.

What You Bring

• Post secondary education in Business Administration, Hospitality, Office Administration or related field and 3+ years of progressively responsible experience in office coordination and supervision in a corporate environment. An equivalent combination of education and experience may be considered.
• In-depth knowledge of and experience with corporate office practices and procedures
• Strong organizational, analytical, and problem-solving skills with high attention to detail to solve administrative challenges as they arise
• Proficiency in multi-tasking, adaptability to shifting priorities, and adherence to deadlines
• Aptitude for applying sound judgment to resolve sensitive matters
• Excellent verbal and written communication skills
• A professional and discreet manner, consistently employing tact, discretion, and diplomacy; excellent interpersonal skills fostering collaboration and positive relationships with external stakeholders and BCI staff
• General understanding of basic accounting and reconciliation practices

What You Will Do

• Coordinate event and meeting logistics including room setup, catering, and additional equipment
• Oversee daily workplace operations and coordinate repairs, maintenance, and facility improvements of the Conference Floor
• Monitor Conference Floor facilities to ensure premises are well-maintained
• Maintain office supplies and ensure adequate inventory levels in each supply room
• Handle incoming calls, direct visitors, and manage front desk operations
• Provide calendar management for department Senior Vice President and Senior Directors as required
• Prepare spend authorizations for department travel
• Serve as the Innovation Champion for the department
• Arrange department travel, accommodation and ground transportation
• Process travel expenses and reconcile travel related costs
• Provide administrative support for the Data & Analytics branch
• Prepare department communications including department meeting invites and agendas

Where You Will Work

Work from our office in downtown Victoria, BC.

Salary Range

The annualized base salary range for this role is CAD $66,000 - $77,000.

Our recruitment process requires that the successful candidate agrees to undergo a criminal record search, education and designation verification; to provide a declaration of no previous or current criminal status; and to comply with our corporate Code of Ethics & Professional Conduct.

Interested in joining our team and want to learn of other career opportunities with BCI? Create a profile and sign up for job alerts at : https://bci.wd10.myworkdayjobs.com/BCI_Careers.