School Administration & Front Desk Lead

51.CA Media Group; Richmond Hill; Hybrid; CAD 42,000 - 54,000; Full time

Job summary

51.CA Media Group is seeking a proactive administrative professional to join our school team as a front-of-house receptionist and support staff. You will help present a positive image, assist students and families, and manage daily clerical tasks.

The role includes handling inquiries, updating records, coordinating meetings, and supporting special events and programs. A customer-focused, detail-oriented approach is essential.

Qualifications

Responsibilities

• Provide client and community support as the first point of contact in the School.
• Respond promptly to urgent requests (e.g., first aid, maintenance coordination).
• Operate switchboard and screen calls for faculty and staff.
• Maintain school database: input/remove students; manage ONSIS submissions and reporting.
• Check attendance logs for unidentified absences; follow up with families.
• Establish and maintain files, records, and reports.
• Process payments from families for activities and services; ensure accuracy.
• Handle financial transactions and ensure timely processing.
• Collaborate with departments to keep financial records up-to-date.
• Track reception supplies and inventory.
• Administer after-school programs, trips, visitors, and related activities.
• Provide general admin support and meeting coordination.
• Draft emails; prepare forms, letters, reports, and memos.
• Coordinate registration/re-registration of families; assist with events.

Job description

51.CA Media Group is seeking a proactive administrative professional to join our school team as a front-of-house receptionist and support staff. You will help present a positive image, assist students and families, and manage daily clerical tasks.

The role includes handling inquiries, updating records, coordinating meetings, and supporting special events and programs. A customer-focused, detail-oriented approach is essential.