Royalties Administration Manager

Create Music Group; Vancouver; On-site; CAD 60,000 - 68,000; Full time

Job summary

A leading music and entertainment company is seeking a Royalties Administration Manager to coordinate the collection and dissemination of royalty statements and contract data. The role requires strong analytical and communication skills along with 4+ years in royalties administration. The position offers a salary range of $60,000 - $68,000 CAD per year based on experience. This is an excellent opportunity to contribute to an innovative organization in the music industry.

Qualifications

• 4+ years of experience in music royalties administration or related operations.
• Deep understanding of music royalty structures and data flows.
• Exceptional time management and organizational skills.

Responsibilities

• Manage the collection and organization of royalty statements and contracts.
• Oversee correspondence related to Letters of Direction (LODs).
• Facilitate communication across teams for workflow continuity.

Skills

Music royalties administration

Analytical skills

Communication skills

Problem-solving

Time management

Detail orientation

Familiarity with Python

Education

Bachelor’s degree in Accounting or Business

Tools

Google Workspace

Microsoft Office Suite

Job description

Overview

Established in 2015, Create Music Group is a leading music and entertainment company. The company operates as a record label, distribution company, and entertainment network which generates over 15 billion music streams each month on DSPs. Named #2 on the Inc 5000 Fastest Growth Companies in America in 2020, the company has grown exponentially by leveraging its owned IP with its media and technology platform. The company works with superstar artists, major and independent record labels, and global media brands. Create Music Group is based in Hollywood, CA and has 350 employees worldwide.

Job Summary

The Royalties Administration Manager supports all areas of royalty administration in a fast-paced, high-volume environment. This role is responsible for coordinating the collection, organization, and internal distribution of royalty statements and contract-related data; managing Letters of Direction (LODs) and portal access; and supporting the onboarding of new catalog acquisitions. The ideal candidate is highly organized, proactive, and comfortable navigating complex workflows while collaborating cross-functionally to ensure accurate and timely royalty operations.

Responsibilities

• Manage the collection, organization, and internal dissemination of royalty statements, contracts, and related documentation across the Royalties team and partner departments
• Download, track, and organize all incoming royalty source statements from a vast number of distributors, labels, publishing companies, and more
• Oversee correspondence and documentation related to Letters of Direction (LODs), particularly for new acquisitions and catalog changes
• Partner with the M&A team to support the onboarding of new acquisitions, ensuring complete metadata collection, detailed source lists, and smooth integration into existing royalty workflows
• Partner with the AR team to ensure statement receipts and payment reconciliation
• Serve as a primary point of contact for high-volume internal and external royalty inquiries, providing accurate and timely responses
• Facilitate clear cross-team communication to maintain workflow continuity and prevent bottlenecks
• Proactively identify, troubleshoot, and resolve workflow inefficiencies or data issues before they escalate
• Consistently meet strict reporting and processing deadlines while maintaining professionalism under pressure
• Maintain and manage portal access credentials and permissions across royalty platforms
• Contribute to process documentation and operational improvements within the royalty administration function
• Other duties as assigned

Qualifications

• 4+ years of professional experience in music royalties administration or related royalties operations
• Bachelor’s degree in Accounting, Business, or a related field preferred, or equivalent professional experience
• Deep understanding of end-to-end music royalty structures, statements, and data flows
• Excellent written and verbal communication skills, with the ability to clearly convey complex information to both technical and non-technical stakeholders
• Strong mathematical and analytical skills, with a proactive, solution-oriented approach to problem solving
• Exceptional time management, organizational, and prioritization skills while maintaining strong attention to detail in deadline-driven environments
• Familiarity with Python and running scripts via command line is a plus and may be used to support operational efficiency
• Working knowledge of general programming concepts and data workflows
• Proficiency in Google Workspace and Microsoft Office Suite
• High level of professionalism and discretion

Pay Scale

• $60,000 - $68,000 CAD per year
• The final compensation within this range will be determined based on the candidate’s experience, skills, and overall fit for the role.