Rental Coordinator

Cooper Equipment Rentals Limited; City of Moncton; On-site; CAD 50,000 - 70,000; Full time

Job summary

A leading equipment rental company in Moncton seeks motivated individuals to join their team. The role involves addressing customer inquiries, managing equipment logistics, and maintaining inventory records. Ideal candidates should have at least 3 years of experience in the construction or customer service fields, with strong organizational and communication skills. A high school diploma is required, and knowledge of construction equipment is a plus. This position offers a competitive salary and excellent benefits in a stable, year-round role.

Benefits

Competitive salary

Excellent benefit package

Continuous training opportunities

Stable, year-round employment

Qualifications

• Minimum 3 years of experience in construction or customer service.
• Knowledge of construction equipment is an asset.
• Strong relationship-building skills are a must.

Responsibilities

• Answer customer inquiries and provide rental solutions.
• Coordinate equipment deliveries and pickups.
• Maintain accurate inventory records and communicate updates.

Skills

Customer-focused mindset

Strong organizational skills

Excellent communication skills

Problem-solving abilities

Proficiency with Microsoft Office

Education

High school diploma or equivalent

Post-secondary education in business or logistics

Tools

Microsoft Office

Systematic Rental Management system

Job description

Build your Career at Cooper Equipment Rentals

We are looking for customer-oriented, motivated individuals to join our professional team.

Please note, to be considered for this position applicants should currently be residing in Canada and legally entitled to work.

Why Work with Us? Perks!

• Competitive salary
• Excellent benefit package with premiums paid by the company
• Uniform, safety boots/shoes, safety gear provided
• RRSP Match
• Safety-minded organization
• Stable, year-round employment
• Continuous training, learning and development opportunities
• Fun-loving work environment with strong social responsibility

What You’ll Be Doing

Duties And Responsibilities

• Answer customer and sales team inquiries, providing rental solutions and processing contracts with accuracy and professionalism.
• Coordinate equipment deliveries and pickups by dispatching drivers and communicating timelines clearly.
• Collaborate with the Service Department to address equipment repairs, maintenance scheduling, and fleet availability.
• Maintain accurate inventory records; reconcile and communicate updates daily to ensure strong inventory control.
• Manage rental documentation including cycle billing, contract filing, open-order reports, and equipment exchanges. Use Systematic Rental Management system accurately and effectively.
• Communicate and coordinate effectively with teammates in the shop and yard to understand equipment availability / to ensure equipment is rental ready.
• Work with internal teams to address and resolve customer issues, maintaining a high level of service and satisfaction.
• Follow standard operating procedures to ensure consistency, compliance, and efficiency in branch processes.
• Contribute to a safe and positive work environment by following company safety policies and promoting The Cooper Difference.

What You’ll Bring to the Team

Qualifications And Requirements

• Minimum of 3 years of experience in the construction industry, customer service, or a related field is preferred. Experience in the equipment rental industry is a definite asset.
• High school diploma or equivalent is required; post-secondary education in business, administration, or logistics is an asset.
• Knowledge of construction equipment and rental fleet operations is an asset.
• Strong organizational skills with the ability to manage multiple tasks, priorities, and deadlines in a fast-paced environment.
• Excellent communication skills (verbal and written); able to interact professionally with customers, drivers, service technicians, and sales staff.
• Customer-focused mindset with strong relationship-building skills.
• Proficiency with Microsoft Office (Word, Excel, Outlook); PowerBI or other reporting tools are an asset.
• Comfortable learning and working with rental management systems (Systematics or similar software preferred).
• Strong problem-solving abilities and attention to detail; able to identify issues and proactively recommend solutions.
• Ability to work independently as well as collaboratively in a team environment.
• Demonstrated flexibility and adaptability when priorities shift or urgent customer needs arise.
• Commitment to workplace safety and adherence to all company safety standards.
• High level of accountability, professionalism, and pride in your work.

Want to learn more about this as well as other opportunities at Cooper? Visit our Careers page to view Day in the Life videos cooperequipment.ca/careers.

We passionately believe that our inclusive and diverse team is key to the success of our business. We are dedicated to building an environment where everyone has an equitable opportunity to thrive, and where diversity, equity and inclusion is celebrated and embraced. We strive to hire diverse talent and to ensure that everyone feels safe, respected, and valued during the hiring process and throughout their journey with us. If you require accommodations, reach out to our team at [e-mail].