Remote Legal Applications Specialist: Data & System Admin

Options Consulting Solutions; Toronto; Hybrid; CAD 70,000 - 95,000; Full time

Benefits offered by this job

Competitive compensation

Mostly remote working

Collaborative, high-performing team

Cross-functional exposure with Finance

Job summary

Options Consulting Solutions is seeking a Legal Applications Specialist to support a leading law firm’s matter lifecycle and maintain their practice management system. The role focuses on data accuracy, user administration, and ongoing process improvements across finance, IT, and legal teams.

The ideal candidate brings 3–5 years in legal applications or data administration, strong Excel skills, and familiarity with Aderant or similar systems. Mostly remote with collaboration across departments.

Qualifications

• 3–5 years of experience supporting legal operations, legal applications, financial systems, or data administration.
• Strong proficiency with Microsoft Excel.
• Knowledge of legal billing processes and client/matter maintenance is an asset.

Responsibilities

• Administer and maintain the Aderant practice management system.
• Manage user provisioning, roles, and access permissions.
• Maintain client, matter, and rate information with data accuracy.
• Validate and QA data imports/exports.
• Support system users and troubleshoot issues.
• Collaborate with Finance, IT, and legal teams to improve processes.
• Log issues with vendors and track enhancements.

Skills

Analytical thinking

Data accuracy

Microsoft Excel

Attention to detail

Communication skills

Education

Postsecondary education in a related field

Tools

Aderant

Job description

Options Consulting Solutions is seeking a Legal Applications Specialist to support a leading law firm’s matter lifecycle and maintain their practice management system. The role focuses on data accuracy, user administration, and ongoing process improvements across finance, IT, and legal teams.

The ideal candidate brings 3–5 years in legal applications or data administration, strong Excel skills, and familiarity with Aderant or similar systems. Mostly remote with collaboration across departments.