Practice Assistant, Litigation

Options Consulting Solutions; Toronto; On-site; CAD 50,000 - 70,000; Full time

Benefits offered by this job

Collaborative team

Litigation exposure

Broad range of matters

Professional development

Continuous learning

Job summary

Options Consulting Solutions is seeking an experienced Practice Assistant, Litigation to provide dedicated administrative and practice support to assigned lawyers while coordinating workflow across the broader legal support team. You will help keep matters organized, schedules on track, and client service running smoothly.

The role offers exposure to a busy litigation practice within a national law firm environment, with opportunities for professional development and continuous learning.

Qualifications

• Minimum 2 years of experience as a legal assistant supporting multiple lawyers within a litigation practice.
• Proficient with Microsoft Word, Excel, Outlook, and OneNote.
• Experience working with document management systems.
• Knowledge of matter administration, including file intake and complex client billing.
• Excellent written and verbal communication skills with strong interpersonal abilities.
• Professional, proactive, and comfortable taking initiative.
• Strong organization and time-management skills with the ability to balance multiple priorities.
• Collaborative team player with a strong work ethic and commitment to high-quality work.
• Motivated by continuous learning and improvement.

Responsibilities

• Serve as central point of contact for assigned lawyers, coordinating requests with law clerks, document specialists, administrative professionals, and business services teams.
• Proactively organize daily workflow and priorities to ensure lawyers receive timely and efficient support across active litigation matters.
• Coordinate calendars and key dates, including client appointments, court-related deadlines, conferences, and internal legal team meetings.
• Prepare correspondence, manage communications, and liaise professionally with clients and other stakeholders connected to ongoing files.
• Contribute to matter administration by supporting file openings, billing processes, collections, and other practice-management activities.
• Work closely with lawyers and the broader legal team to help maintain a high standard of client service and matter organization.
• Anticipate day-to-day practice needs, respond to shifting priorities, and provide additional administrative support as matters require.

Skills

MS Word

Excel

Outlook

OneNote

Document management

Matter admin

Client billing

Written comms

Verbal comms

Time management

Team player

Initiative

Continuous learning

Job description

Are you an experienced legal assistant who thrives in a busy litigation practice?

Do you enjoy coordinating complex workflows, managing deadlines, and providing proactive support to multiple lawyers?

Are you looking to grow your skills as part of a collaborative and high-performing legal team?

The Company

Our client is a National Law Firm with a strong commitment to client service. The team brings together lawyers, paraprofessionals, and legal support professionals in a collaborative environment focused on delivering high-quality work.

This role offers the opportunity to become an integral member of a busy litigation team, supporting lawyers with day-to-day practice needs while coordinating with colleagues across legal support and business services functions.

Company Perks and Rewards

• Collaborative and team-oriented work environment
• Opportunity to support an established litigation practice
• Exposure to a broad range of litigation matters and stakeholders
• Professional development and continuous learning opportunities

The Job!

As the Practice Assistant, Litigation, you will provide dedicated administrative and practice support to assigned lawyers while helping coordinate workflow across the broader legal support team. You will play an important role in keeping matters organized, schedules on track, communications professional, and client service running smoothly.

• Serve as a central point of contact for assigned lawyers, coordinating requests with law clerks, document specialists, administrative professionals, and business services teams.
• Proactively organize daily workflow and priorities to ensure lawyers receive timely and efficient support across active litigation matters.
• Coordinate calendars and key dates, including client appointments, court-related deadlines, conferences, and internal legal team meetings.
• Prepare correspondence, manage communications, and liaise professionally with clients and other stakeholders connected to ongoing files.
• Contribute to matter administration by supporting file openings, billing processes, collections, and other practice-management activities.
• Work closely with lawyers and the broader legal team to help maintain a high standard of client service and matter organization.
• Anticipate day-to-day practice needs, respond to shifting priorities, and provide additional administrative support as matters require.

What you bring to the job

You are a proactive and highly organized legal support professional who takes ownership of your work and communicates with confidence. You work well with multiple stakeholders, manage competing priorities effectively, and bring a collaborative approach to a fast-paced litigation environment.

• Minimum 2 years of experience as a legal assistant supporting multiple lawyers within a litigation practice
• Strong proficiency with Microsoft Word, Excel, Outlook, and OneNote
• Experience working with document management systems
• Knowledge of matter administration, including file intake and complex client billing
• Excellent written and verbal communication skills with strong interpersonal abilities
• Professional, proactive, and comfortable taking initiative
• Strong organization and time-management skills with the ability to balance multiple priorities
• Collaborative team player with a strong work ethic and commitment to high-quality work
• Motivated by continuous learning and improvement

I really look forward to hearing from you, but please understand that I will only be contacting those that are applicable for the role!

Options Consulting Solutions is an equal opportunity employer and welcomes applications from all individuals.

Applicants selected for an in-person interview will be asked whether specific accommodations are needed to support a personal disability.