Legal Administrative Assistant

Insight Global; Vancouver; On-site; CAD 48,000 - 64,000; Full time

Job summary

Insight Global is seeking a Legal Administrative Assistant to support a Labour & Employment practice by managing legal documents, coordinating court and client schedules, and maintaining filing systems in Vancouver.

The ideal candidate will have 4–8 years of litigation experience, proficiency in Word and Outlook, and strong organizational skills to meet critical deadlines in a fast-paced environment.

Qualifications

• Graduate of an accredited Legal Administrative Assistant program.
• 4-8 years of experience as a Legal Assistant in litigation, preferably within Labour & Employment.
• Proficiency with Microsoft Word and Outlook.
• Thorough understanding of litigation legal procedures.
• Strong organizational skills and exceptional attention to detail.

Responsibilities

• Draft and transcribe legal documents and general correspondence.
• Coordinate court bookings, hearings, mediations, discoveries, and client meetings.
• Manage files, organize documents, update binders, and maintain filing systems.
• Prepare and maintain bring-forward systems and deadline reminders.
• Open, maintain, and close client files.
• Liaise with Billing Coordinators regarding monthly account production.
• Provide administrative support to the Labour & Employment practice group.
• Complete additional administrative duties as assigned.

Skills

Litigation knowledge

MS Word

Outlook

Attention to detail

Organizational skills

Education

Legal Administrative Assistant program

Tools

Elite 3E

Job description

Insight Global is seeking a Legal Administrative Assistant for a top legal services client. This candidate will support a busy Labour & Employment practice group by managing legal documentation, coordinating court and client-related schedules, maintaining organized file systems, and ensuring critical deadlines are met. The ideal candidate brings strong litigation knowledge, exceptional attention to detail, and a proactive approach to supporting legal professionals in a fast-paced environment.

This is an excellent opportunity to join a respected law firm that offers competitive compensation, strong benefits, professional development opportunities, and a collaborative team culture.

Day-to-Day

• Draft and transcribe legal documents and general correspondence
• Coordinate court bookings, hearings, mediations, discoveries, and client meetings
• Manage files, organize documents, update binders, and maintain filing systems
• Prepare and maintain bring-forward systems and deadline reminders
• Open, maintain, and close client files
• Liaise with Billing Coordinators regarding monthly account production
• Provide administrative support to the Labour & Employment practice group
• Complete additional administrative duties as assigned

REQUIRED SKILLS AND EXPERIENCE

• Graduate of an accredited Legal Administrative Assistant program
• 4-8 years of experience as a Legal Assistant in litigation, preferably within Labour & Employment
• Proficiency with Microsoft Word and Outlook
• Thorough understanding of litigation legal procedures
• Strong organizational skills and exceptional attention to detail

NICE-TO-HAVE SKILLS AND EXPERIENCE

• Previous experience with Elite 3E
• Experience supporting Labour & Employment lawyers within a large law firm environment
• Experience coordinating court appearances, mediations, discoveries, and hearings
• Strong billing coordination experience

Please Note: We may use artificial intelligence tools to assist with the screening, assessment, or selection of potential applicants for this position.