Litigation Practice Assistant: Proactive Legal Support

Options Consulting Solutions; Toronto; On-site; CAD 50,000 - 70,000; Full time

Benefits offered by this job

Collaborative team

Litigation exposure

Broad range of matters

Professional development

Continuous learning

Job summary

Options Consulting Solutions is seeking an experienced Practice Assistant, Litigation to provide dedicated administrative and practice support to assigned lawyers while coordinating workflow across the broader legal support team. You will help keep matters organized, schedules on track, and client service running smoothly.

The role offers exposure to a busy litigation practice within a national law firm environment, with opportunities for professional development and continuous learning.

Qualifications

• Minimum 2 years of experience as a legal assistant supporting multiple lawyers within a litigation practice.
• Proficient with Microsoft Word, Excel, Outlook, and OneNote.
• Experience working with document management systems.
• Knowledge of matter administration, including file intake and complex client billing.
• Excellent written and verbal communication skills with strong interpersonal abilities.
• Professional, proactive, and comfortable taking initiative.
• Strong organization and time-management skills with the ability to balance multiple priorities.
• Collaborative team player with a strong work ethic and commitment to high-quality work.
• Motivated by continuous learning and improvement.

Responsibilities

• Serve as central point of contact for assigned lawyers, coordinating requests with law clerks, document specialists, administrative professionals, and business services teams.
• Proactively organize daily workflow and priorities to ensure lawyers receive timely and efficient support across active litigation matters.
• Coordinate calendars and key dates, including client appointments, court-related deadlines, conferences, and internal legal team meetings.
• Prepare correspondence, manage communications, and liaise professionally with clients and other stakeholders connected to ongoing files.
• Contribute to matter administration by supporting file openings, billing processes, collections, and other practice-management activities.
• Work closely with lawyers and the broader legal team to help maintain a high standard of client service and matter organization.
• Anticipate day-to-day practice needs, respond to shifting priorities, and provide additional administrative support as matters require.

Skills

MS Word

Excel

Outlook

OneNote

Document management

Matter admin

Client billing

Written comms

Verbal comms

Time management

Team player

Initiative

Continuous learning

Job description

Options Consulting Solutions is seeking an experienced Practice Assistant, Litigation to provide dedicated administrative and practice support to assigned lawyers while coordinating workflow across the broader legal support team. You will help keep matters organized, schedules on track, and client service running smoothly.

The role offers exposure to a busy litigation practice within a national law firm environment, with opportunities for professional development and continuous learning.