receptionist-secretary

GINGRAS POULIOT NOTAIRES inc.; Quebec; On-site; CAD 36,000 - 48,000; Full time

Benefits offered by this job

Dental plan

Disability benefits

Health care plan

Paramedical services coverage

Vision care benefits

Job summary

GINGRAS POULIOT NOTAIRES inc. in Quebec seeks a friendly, on-site receptionist/clerical assistant to greet clients, provide information, and handle basic administrative tasks. The role requires MS Office skills and a willingness to perform data entry and invoicing duties.

French language ability is required; no degree is necessary and 1–2 years of experience is preferred. This is an on-site position with eligibility for health benefits.

Qualifications

• No degree, certificate or diploma required.
• 1 year to less than 2 years of experience.
• On site—no remote work option.
• French language proficiency since the office serves French-speaking clients.
• Computer and technology knowledge including MS Office suite.

Responsibilities

• Greet people and direct them to contacts or service areas.
• Provide basic information to clients and the public.
• Obtain and process information required to provide customer service.
• Operate switchboard or telephone system.
• Record and relay information.
• Schedule and confirm appointments.
• Send invoices and receive payments.
• Perform clerical duties such as filing and sorting mail.
• Answer电话 and relay messages.
• Arrange teleconferences and perform data entry.

Tools

Electronic scheduler

Database software

MS Office

Electronic mail

MS Excel

MS Outlook

MS PowerPoint

MS Word

MS Windows

Job description

Overview

Languages

French

Education

• No degree, certificate or diploma

Experience

1 year to less than 2 years

On site

Work must be completed at the physical location. There is no option to work remotely.

Responsibilities

• Greet people and direct them to contacts or service areas
• Provide basic information to clients and the public
• Obtain and process information required to provide customer service
• Operate switchboard or telephone system
• Record and relay information
• Schedule and confirm appointments
• Send invoices
• Receive and issue payments
• Perform clerical duties, such as filing and sorting and distributing mail
• Answer telephone and relay telephone calls and messages
• Arrange teleconferences
• Perform data entry

Experience and specialization

Computer and technology knowledge

• Electronic scheduler
• MS Office
• Database software
• Electronic mail
• MS Excel
• MS Outlook
• MS PowerPoint
• MS Word
• MS Windows

Personal suitability

• Excellent oral communication
• Flexibility
• Organized
• Reliability
• Team player
• Ability to multitask
• Time management
• Maturity

Benefits

Health benefits

• Dental plan
• Disability benefits
• Health care plan
• Paramedical services coverage
• Vision care benefits