Project Coordinator, Business Solutions

Le Groupe Master; Burnaby; Hybrid; CAD 60,000 - 70,000; Full time

Job summary

A leading company in HVAC-R is seeking a Project Coordinator in Burnaby. This role involves managing product delivery, coordinating with various stakeholders, and ensuring project documentation is accurate. The ideal candidate will possess strong organizational and communication skills, and have a working knowledge of MS Office. Join a dynamic team committed to diversity and inclusion, with benefits including medical coverage and a retirement savings plan.

Benefits

Medical and dental coverage

Retirement savings plan contributions

Wellness spending account

Telemedicine access

Qualifications

• Knowledge or willingness to learn construction bidding and management processes.
• Ability to work in a fast-paced environment.

Responsibilities

• Manage product release to delivery on site.
• Coordinate transport logistics and communicate with stakeholders.

Skills

Organizational skills

Multitasking ability

Strong communication skills

Tools

MS Office

Windows

Job description

Job Number : J0824-0245  Job Type : Regular  City, Province, Country : Burnaby, British Columbia, Canada  Job Category : Internal Sales  Number of Positions : 1  Reports To : Inside Sales Manager  Job Location : Hybrid / Burnaby

Reporting to the Inside Sales Manager, the Project Coordinator will be responsible for managing product release to delivery on site. They will lead communication between customers, engineers, vendors, and other departments of Master Group. They will also manage administrative aspects of the assigned projects, including day-to-day order entry.

What you will accomplish with us :

• Managing release and delivery on site.

Create S.O. / P.O. for released equipment included in the assigned project, including all addresses and delivery instructions. Create S.O. / P.O. for daily order entry. Follow up with vendors to get production delivery schedules. Inform customers of delivery schedules and modifications. Communicate delivery specifications and restrictions to contractors. Coordinate transport logistics from factory to delivery point. Communicate with customers, engineers, vendors, and other departments. Coordinate with contractors and third-party shippers. Inform the credit department to ensure timely S.O. release. Notify the Technical Department when start-up assistance is needed. Communicate with engineers about product acceptance. Coordinate with procurement for expected reception dates. Manage administrative aspects of daily or project S.O. and P.O. creation, including notes documentation. Review project drawings and specifications, assist with take-offs, and create product acceptance lists. Update CRM records and keep delivery promises updated. Archive physical files.

What You Bring to Our Team :

• Working knowledge of MS Office (Excel & Word) & Windows.
• Knowledge or willingness to learn construction bidding, management processes, and Sales Support Tools (SST) and ERP (GUI).
• Organizational skills.
• Multitasking ability.
• Ability to work in a fast-paced environment.
• Strong communication and de-escalation skills for customer interactions.

Compensation Information :

Base Salary Range : $60,000 - $70,000 annually

Supplemental Pay : Annual bonus

Master is an equal opportunity employer committed to diversity and inclusion. Elevate your career with us!

Benefits include :

• Medical and dental coverage from day one, with disability protections.
• Retirement savings plan contributions.
• Wellness spending account and employee assistance programs.
• Telemedicine access, professional membership fee reimbursements, early vacation program.

About Master :

With over 70 years of leadership in HVAC-R, recognized among Canada's best-managed companies since 2010, we are Canada's leading private HVAC-R distributor with over 1,600 employees across numerous locations in Canada and the US.

A Great Place To Work :

We foster a dynamic, inclusive, and communicative environment emphasizing teamwork and mutual success.