Project Coordinator

OSI Maritime Systems; Burnaby; On-site; CAD 65,000 - 85,000; Full time

Job summary

A leading company in the maritime industry is seeking a Project Coordinator to manage project deliverables and support project objectives. This role involves project administration, coordination, and communication with stakeholders to ensure projects are delivered on time and within budget. The ideal candidate will have a business-related degree, over four years of experience, and strong interpersonal skills. Join a collaborative culture that values diversity and offers growth opportunities.

Benefits

Health Benefits

Dental Benefits

RSP

Vacation

Professional Development Programs

Qualifications

• Over four years of relevant work experience.

Responsibilities

• Maintain project files and related records.
• Create and manage project schedules and resources using P6.
• Track project budgets and hours, escalating variances as needed.

Skills

Interpersonal Skills

Communication Skills

Problem-Solving

Stakeholder Management

Detail-Oriented

Multitasking

Education

Business-related university degree

College diploma with coursework in accounting

Tools

Primavera P6

Microsoft Office

General Accounting Software

Job description

Who are we?

At OSI Maritime Systems, we pride ourselves on delivering world-class navigation and bridge systems. With decades of experience serving military customers, we remain at the forefront of innovation in the maritime industry. Our collaborative and dynamic environment ensures every team member contributes to advancing marine safety and operational excellence. With a global presence, we are proud to have offices in Canada, UK, Taiwan, Australia, and Germany.

The Project Coordinator Role

The Project Coordinator is responsible for managing project deliverables to support the achievement of project objectives throughout the project lifecycle. Assignments may vary based on project complexity and risk, especially for higher complexity/risk projects. Additionally, the Coordinator supports the PMO through project administration tasks as required.

Responsibilities

Project Administration

• Maintain project files and related records.
• Assist the FCT in managing project budgets and distribute financial information internally to evaluate project performance against the baseline.
• Process sales orders, transmittal forms, and documents.
• Under the FCT's guidance, set up new projects, review, and reconcile project accounting data within the ERP system.
• Perform various administrative tasks including timesheet setup, document control, meeting minutes, tracking action items, and maintaining project data.

Project Coordination

• Understand, monitor, and deliver project scope according to contractual requirements.
• Communicate with customers regarding project scope and schedules.
• Create and manage project schedules and resources using P6.
• Track project budgets and hours, escalating variances as needed.
• Assign tasks to engineering, purchasing, and production teams.
• Assist Project Managers with reports and documentation.
• Report project progress to internal and external stakeholders as directed.
• Participate in engineering meetings as required.
• Ensure projects are delivered on schedule, within scope, and within budget.
• Track invoices and customer payments.
• Support project planning, scheduling, and resource management.
• Input costings into P6 for project schedules.
• Adhere to the Systems Delivery schedule for reporting activities.
• Perform other coordination tasks as needed.

Knowledge & Qualifications

Education: Business-related university degree or college diploma, with coursework in accounting or business.

Experience: Over four years of relevant work experience.

Skills: Excellent interpersonal and communication skills; understanding of project scope; ability to work independently; good judgment and problem-solving skills; stakeholder management; high accuracy; detail-oriented; deadline-driven; advanced Microsoft Office skills; multitasking ability; working knowledge of general accounting software; practical experience with Primavera P6.

Other: Familiarity with contracts, change orders, etc.

Why work for OSI?

• Collaborative culture fostering innovation and teamwork.
• Commitment to diversity, equity, and inclusion.
• Growth opportunities through professional development programs.
• Competitive benefits including health, dental, RSP, and vacation, supporting a healthy work-life balance.

If you need accommodations during the hiring process, please contact Talent Acquisition.

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