Project Coordinator

OSI Maritime Systems Ltd.; Burnaby; On-site; CAD 60,000 - 80,000; Full time

Job summary

A leading company in maritime systems seeks a Project Coordinator to manage project deliverables and support the PMO. The role involves project administration, communication with customers, and ensuring projects are delivered on time and within budget. Ideal candidates will have a business-related education, strong communication skills, and experience with project management tools.

Benefits

Health Insurance

Dental Insurance

Retirement Savings Plan

Vacation

Work-life Balance

Professional Development

Qualifications

• Education in business or accounting required.
• Excellent interpersonal and communication skills needed.
• Understanding of project scope and stakeholders management.

Responsibilities

• Manage project deliverables and administration tasks.
• Communicate with customers regarding project scope and schedule.
• Track project budget and hours, and escalate variances.

Skills

Communication

Problem Solving

Project Management

Detail Oriented

Education

Business-related university degree or college diploma

Tools

Primavera P6

Microsoft Office

Job description

May 14, 2025

Who are we?

At OSI Maritime Systems, we pride ourselves on delivering world-class navigation and bridge systems. With decades of experience serving military customers, we remain at the forefront of innovation in the maritime industry. Our collaborative and dynamic environment ensures every team member contributes to advancing marine safety and operational excellence. With a global presence, we are proud to have offices in Canada, UK, Taiwan, Australia and Germany.

The Project Coordinator is responsible for managing Project deliverables in support of achieving Project objectives over the entire project life. Projects assigned end-to-end will be determined by their complexity and risk. Project completion assignments for higher complexity/risk Projects may be assigned based on the complexity and risk of the completion phase. In addition the Project Coordinator is responsible for supporting the PMO by performing Project Administration tasks as required.

RESPONSIBILITIES

Project Administration

• Maintains project files and project related records
• Assists the FCT in maintaining project budgets and providing internal distribution of financialinformation to evaluate the performance of the Project compared to the financial baseline
• Processes sales orders, transmittal forms and documents
• Under the direction of the FCT, sets up new projects and manages, reviews and reconciles the project accounting module data within the ERP
• Performs various project administration tasks as required including timesheet setup, document control, meeting minutes,tracking action items and project data maintenance across project

Project Coordina tion

• Understands, tracks and delivers Project scope according to contractual requirements
• Communicates with customers regarding project scope and schedule
• Creates and manages project schedules and resources in P6
• Tracks project budget and hours and escalates variances
• Assigns tasks to engineering, purchasing and productionteams
• Assists Project Managers with reports and documentation
• Reports to internal and external stakeholders on progress of project as directed by the Project Manager
• Attends engineering meetings as required for project
• Delivers projects to schedule and scope within budget
• Tracks invoices and payments from customer
• Supports the organization in planning / scheduling and resource management of projects
• Assists with putting costings into P6 for PM schedules
• Adheres to Systems Delivery project schedule for weekly, monthly and quarterly reporting activities
• Performs other project coordination tasks as required

KNOWLEDGE & QUALIFICATIONS

Education: Business-related university degree or college diploma and/or courses in accounting or business

Skills: Excellent interpersonal and communication skills; understanding and delivery of Project scope; self-starter with the ability to work independently; good judgement and problem solving abilities; understanding and management of Project stakeholders; highly accurate; detail and deadline oriented; advanced Microsoft Office skills; ability to multi-task;working knowledge of general accounting software, ample practical experience and understanding of Project scheduling using Primavera P6.

Other: Familiarity with contracts, change order documents etc.

Why work for OSI?

• Collaborative Culture:Work with a talented and supportive team that values innovation and teamwork.
• Diversity, Equity, and Inclusion:OSI is committed to fostering a workplace where everyone feels respected, valued, and empowered to contribute their best.
• Growth Opportunities:We invest in our employees' professional development and career growth with an annual employee driven development program.
• Competitive Benefits:Enjoy health, dental, RSP, vacation and a healthy work-life balance environment!

If you need accommodations during the hiring process, please contact Talent Acquisition.