IT Project Coordinator

Jolera Inc.; Calgary; Remote; CAD 60,000 - 80,000; Full time

Job summary

A leading company in IT solutions is seeking an IT Project Coordinator to support project managers and ensure project deadlines are met. The ideal candidate will have significant experience in project coordination, multitasking abilities, and strong organizational skills. This remote position offers a competitive salary and opportunities for professional growth.

Benefits

Competitive salary and benefits package

Remote opportunity

Opportunities for professional growth

Qualifications

• Minimum 3 years of IT project coordination experience.
• Experience managing priorities across multiple projects.

Responsibilities

• Support a team of project managers and organize daily activities.
• Document and follow up on important project actions.
• Coordinate project resources and prepare project materials.

Skills

Multitasking

Organizational Skills

Analytical Skills

Attention to Detail

Communication

Tools

MS Office

MS Project

Job description

Jolera is a multinational hybrid aggregate service provider (HASP) focused on delivering IT solutions as-a-service for its customers and channel partners. We are Canadian based with over 20 years of experience in the industry. Our team of experts is dedicated to finding the best solutions for your business and helping you achieve your goals. We are passionate about technology and committed to providing our customers with the best possible service.

Who You Are

IT Project coordinators at Jolera work closely with project team members, managers, and stakeholders, assisting in the delivery of professional service projects of varying levels of complexity. They manage administrative tasks, such as documentation and information distribution, compiling report details, project communications, driving organizational aspects of a project.

Working closely with project managers, this role will ensure all administrative tasks are up to date, constantly multi-tasking across several projects at one time.

The ideal candidate will have significant experience supporting multiple project managers in a busy PMO environment.

What You’ll Do

• Support a team of project managers
• Plan, organize, follow up on daily activities to ensure project deadlines are consistently met.
• Organize and attend various stakeholder meetings
• Take meeting minutes and distribute to participants
• Documenting and following up on important project actions and decisions from meetings
• Coordinate project resources
• Preparing project materials in partnership with project managers
• Collection of information for project updates
• Keeping all project notes up to date
• Performing billing tasks
• Participate in forecasting the probability of meeting milestone dates with project managers and senior management.
• Create and follow up on Change and Procurement requests
• Proactively identify and escalate issues and risks that may impact project success
• Ensure internal systems are kept up to date with project status, enforcement of project time entries.

Provide administrative support for assigned projects as assigned

Qualifications :

• Minimum 3 years of IT project coordination experience
• Experience supporting multiple project managers at a time
• Experience managing priorities across multiple projects at the same time
• Exceptional ability to keep track of tasks, deadlines, progress
• Task and results driven, strong ability to multitask, with a heightened sense of urgency
• Knowledge and demonstrated experience in administrative procedures
• Ability to work in a fast-paced environment with tight timelines
• Excellent organizational and analytical skills
• Strong attention to detail
• Minimum intermediate level knowledge of MS Office tools including Excel, Word, PowerPoint, and some form of project management tool such as MS Project
• Experience in distributed deployment projects including hardware and software implementations across multiple sites, regions, and time zones
• Experience working in a collaborative environment, preferably for an IT consulting firm
• Ability to communicate effectively with team members and clients located globally with varying communication styles from a broad spectrum of disciplines
• Fluency in English, both spoken and written, as well as strong presentation skills, is required
• Ability to work independently and as part of a team
• Knowledge and demonstrated experience in administrative procedures
• Ability to work in a fast-paced environment with tight timelines

Working Conditions

• Overtime may be required to meet project deadlines.

What We Offer

• Remote opportunity.
• A competitive salary and benefits package that appreciates your worth.
• Perks that make every day a bit more special.
• Opportunities for professional growth and development that will push your career to new heights.
• Join Jolera and be part of a team that values creativity, drive, and a bit of quirkiness, all while delivering serious results. Let’s build the future of IT together, one -successful project at a time.

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