IT Project Coordinator

Jolera; Calgary; Remote; CAD 65,000 - 80,000; Full time

Job summary

A leading company in IT solutions is seeking an IT Project Coordinator to support project managers and ensure successful project delivery. The ideal candidate will have significant experience in project coordination, multitasking abilities, and strong organizational skills. This remote opportunity offers a competitive salary and benefits, along with professional growth prospects in a dynamic environment.

Benefits

Competitive salary and benefits package

Remote opportunity

Opportunities for professional growth and development

Qualifications

• Minimum 3 years of IT project coordination experience.
• Experience supporting multiple project managers simultaneously.
• Ability to work in a fast-paced environment with tight timelines.

Responsibilities

• Support a team of project managers and ensure project deadlines are met.
• Document and follow up on important project actions and decisions.
• Proactively identify and escalate issues and risks that may impact project success.

Skills

Multitasking

Organizational Skills

Communication

Analytical Skills

Tools

MS Office

MS Project

Job description

Jolera is a multinational hybrid aggregate service provider (HASP) focused on delivering IT solutions as-a-service for its customers and channel partners. We are Canadian based with over 20 years of experience in the industry. Our team of experts is dedicated to finding the best solutions for your business and helping you achieve your goals. We are passionate about technology and committed to providing our customers with the best possible service.

Who You Are

IT Project coordinators at Jolera work closely with project team members, managers, and stakeholders, assisting in the delivery of professional service projects of varying levels of complexity. They manage administrative tasks, such as documentation and information distribution, compiling report details, project communications, and driving organizational aspects of a project.

Working closely with project managers, this role will ensure all administrative tasks are up to date, constantly multi-tasking across several projects at one time.

The ideal candidate will have significant experience supporting multiple project managers in a busy PMO environment.

What You’ll Do

1. Support a team of project managers
2. Plan, organize, and follow up on daily activities to ensure project deadlines are consistently met
3. Organize and attend various stakeholder meetings
4. Take meeting minutes and distribute to participants
5. Document and follow up on important project actions and decisions from meetings
6. Coordinate project resources
7. Prepare project materials in partnership with project managers
8. Collect information for project updates
9. Keep all project notes up to date
10. Perform billing tasks
11. Participate in forecasting the probability of meeting milestone dates with project managers and senior management
12. Create and follow up on Change and Procurement requests
13. Proactively identify and escalate issues and risks that may impact project success
14. Ensure internal systems are kept up to date with project status, including project time entries
15. Provide administrative support for assigned projects

Qualifications

• Minimum 3 years of IT project coordination experience
• Experience supporting multiple project managers simultaneously
• Experience managing priorities across multiple projects
• Exceptional ability to track tasks, deadlines, and progress
• Task and results driven with strong multitasking skills and a sense of urgency
• Knowledge and experience in administrative procedures
• Ability to work in a fast-paced environment with tight timelines
• Excellent organizational and analytical skills
• Strong attention to detail
• Intermediate knowledge of MS Office tools (Excel, Word, PowerPoint) and project management tools such as MS Project
• Experience in distributed deployment projects across multiple sites, regions, and time zones
• Experience working in a collaborative environment, preferably for an IT consulting firm
• Effective communication skills with global team members and clients from diverse disciplines
• Fluency in English, both spoken and written, with strong presentation skills
• Ability to work independently and as part of a team

Working Conditions

• Overtime may be required to meet project deadlines

What We Offer

• Remote opportunity
• A competitive salary and benefits package
• Perks to make every day more enjoyable
• Opportunities for professional growth and development
• Join Jolera and be part of a team that values creativity, drive, and a bit of quirkiness, all while delivering results. Let’s build the future of IT together, one successful project at a time.