IT Project Coordinator

Natural Factors; Edmonton; Remote; CAD 60,000 - 80,000; Full time

Job summary

A leading company in IT solutions seeks an IT Project Coordinator to support project managers and ensure smooth project delivery. The role involves multitasking across various projects, maintaining documentation, and coordinating resources. Ideal candidates will have strong organizational and communication skills, with experience in a fast-paced environment. Remote work is offered, along with a competitive salary and opportunities for professional growth.

Benefits

Remote work opportunity

Competitive salary and benefits package

Opportunities for professional growth and development

Qualifications

• Minimum 3 years of IT project coordination experience.
• Experience managing priorities across multiple projects.

Responsibilities

• Support a team of project managers.
• Organize and attend various stakeholder meetings.
• Document and follow up on important project actions.

Skills

Organizational Skills

Communication Skills

Multitasking

Tools

MS Office

MS Project

Job description

Who We Are

Jolera is a multinational hybrid aggregate service provider (HASP) focused on delivering IT solutions as-a-service for its customers and channel partners. We are Canadian based with over 20 years of experience in the industry. Our team of experts is dedicated to finding the best solutions for your business and helping you achieve your goals. We are passionate about technology and committed to providing our customers with the best possible service.

Who You Are

IT Project coordinators at Jolera work closely with project team members, managers, and stakeholders, assisting in the delivery of professional service projects of varying levels of complexity. They manage administrative tasks, such as documentation and information distribution, compiling report details, project communications, and driving organizational aspects of a project.

This role involves working closely with project managers to ensure all administrative tasks are up to date, often multitasking across several projects simultaneously. The ideal candidate will have significant experience supporting multiple project managers in a busy PMO environment.

What You’ll Do

1. Support a team of project managers
2. Plan, organize, and follow up on daily activities to ensure project deadlines are consistently met
3. Organize and attend various stakeholder meetings
4. Take meeting minutes and distribute to participants
5. Document and follow up on important project actions and decisions from meetings
6. Coordinate project resources
7. Prepare project materials in partnership with project managers
8. Collect information for project updates
9. Keep all project notes up to date
10. Perform billing tasks
11. Participate in forecasting the probability of meeting milestone dates with project managers and senior management
12. Create and follow up on Change and Procurement requests
13. Proactively identify and escalate issues and risks that may impact project success
14. Ensure internal systems are kept up to date with project status and enforce project time entries
15. Provide administrative support for assigned projects

Qualifications

1. Minimum 3 years of IT project coordination experience
2. Experience supporting multiple project managers simultaneously
3. Experience managing priorities across multiple projects
4. Exceptional organizational skills to track tasks, deadlines, and progress
5. Results-driven with strong multitasking abilities and a sense of urgency
6. Knowledge of administrative procedures
7. Ability to work in a fast-paced environment with tight timelines
8. Strong communication skills
9. Excellent organizational and analytical skills
10. Proficiency in MS Office tools (Excel, Word, PowerPoint) and project management tools like MS Project
11. Experience in distributed deployment projects across multiple sites, regions, and time zones
12. Experience working in a collaborative environment, preferably in IT consulting
13. Effective communication with global team members and clients from diverse disciplines
14. Fluency in English, both spoken and written, with strong presentation skills
15. Ability to work independently and as part of a team

Working Conditions

• Overtime may be required to meet project deadlines

What We Offer

• Remote work opportunity
• Competitive salary and benefits package
• Perks to enhance your daily work experience
• Opportunities for professional growth and development
• Be part of a team that values creativity, drive, and a bit of quirkiness, delivering serious results