Project Coordinator, Building Services

Mount Sinai Hospital (Toronto), Sinai Health; Toronto; On-site; CAD 70,000 - 90,000; Full time

Job summary

A leading healthcare institution in Toronto is seeking a dedicated Project Coordinator to support its Building Services/Facilities team. The role focuses on coordinating construction-related activities while ensuring minimal disruption to patients and staff. Candidates should have a degree in engineering or a related field, along with relevant project management experience. This is a full-time position requiring strong analytical and communication skills in a dynamic healthcare environment.

Qualifications

• 3 years of experience in construction project management or facilities management.
• Experience related to healthcare preferred.
• Project Management Professional (PMP) Certificate is a plus.

Responsibilities

• Coordinate project tasks assigned by the Senior Manager or Director of Building Services.
• Ensure the reliability of electrical and life support systems.
• Prepare reports and communications on project progress.

Skills

Proficiency in Microsoft Office

Analytical skills

Communication skills

Time management

Investigative skills

Education

Degree or diploma in engineering, architecture, or related field

Tools

AutoCAD 2007 or higher

Job description

6 days ago Be among the first 25 applicants

Sinai Health is looking for an experienced Project Coordinator to support the Building Services/Facilities.

The Project Coordinator is a key member of the Building Services/Facilities team, providing dedicated support with flexible availability, including evenings, nights, weekends, and holidays. This role is responsible for proactively coordinating project-related activities and supporting operational readiness during shutdowns. A primary focus is minimizing the impact of construction on patients, staff, and building operations through effective communication. The Project Coordinator plays a critical role in ensuring facilities systems remain functional and compliant throughout the various phases of redevelopment and associated decanting activities.

In This Role You Will

• Coordinate a variety of project related tasks as assigned by the Senior Manager or Director, Building Services
• Support the scheduling and coordination of planning meetings with department representatives, consultants and required team members
• Participate in the review, analysis and evaluation of drawings, specifications and reports related to Building Services/Facilities related projects
• Collaborate with Facilities leadership and various departments within capital planning to support ongoing operations and ensure smooth project execution
• Ensure the reliability and safe operation of all electrical networks and life support electrical systems in the building and overseeing the alteration and modification of such systems within established parameters and safety standards
• Ensure the optimal operation and inspection of all electrical equipment and appliances in compliance with national and provincial codes and standards
• Assist in the maintenance and coordination of plumbing, drainage, steam distribution, tube transport, HVAC systems, and other hospital-related equipment
• Oversee the scheduling of all maintenance activities, ensuring appropriate and timely completion
• Administer and monitor the Computerized Maintenance Management System (CMMS), including task assignment, data input, and work order tracking
• Carry out periodic operational tests and inspections to comply with applicable regulations and standards
• Assist in managing minor construction and infrastructure upgrade projects, including scope definition, budgeting, procurement coordination, and contractor oversight
• Maintain organized documentation of all project activities, correspondence, and decisions for audit and record-keeping purposes
• Track and monitor project timelines, deliverables, and risks to ensure adherence to project goals
• Prepare reports, policies, updates, and communications for Facilities leadership and stakeholders on project progress, issues, and timelines
• Assist with projects and determines the most efficient methods of meeting new requirements and modifications
• Perform other duties related to the position as required
  
  

Job Requirements

Mandatory

• Successful completion of a degree or diploma in engineering, architecture technology or a construction-related field from an accredited educational institution, or related Project Management experience
• 3 years of experience in construction project management or facilities management
• Applicants with proven recent and related training and experience may be considered
  

Preferred

• Project Management Professional (PMP) Certificate
• 3 years of experience related to health care
• Accreditation from a recognized institution or related organization
  
  

Skills and Knowledge

• Proficiency in Microsoft Windows and Microsoft Office (Outlook, Power Point, Excel and Word)
• Knowledge of AutoCAD 2007 or higher is beneficial
• Possess strong investigative and analytical skills to problem solve and resolve conflicts
• Ability to work as part of a multidisciplinary team and to establish and build effective working relationships, functioning both independently as well as part of a team
• Excellent written and verbal communication skills
• Excellent time management skills with a strong ability to prioritize effectively and able to follow- through on deliverables
• Ability to function effectively in a fast paced environment with competing priorities and time constraints
• Flexibility with respect to working hours
• Demonstrated satisfactory work performance and attendance record
  
  

If this sounds like you, apply now and let us know why you would be a great addition to our team.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Other

• Industries

  Hospitals and Health Care

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