Project Coordinator

BGIS; Northwestern Ontario; On-site; CAD 60,000 - 80,000; Full time

Job summary

A leading facility management company in Northwestern Ontario is seeking a Project Coordinator responsible for delivering project sub-components and non-technical projects. The ideal candidate will have 3 to 5 years of project administration experience and must be proficient in vendor coordination and cost estimation. Effective communication skills are essential as the role involves client relations and project oversight. This is a full-time on-site position.

Qualifications

• 3 to 5 years of project administration work experience.
• Administrative and organizational skills.
• Experience in coordinating project sub-components.
• Proven ability to deliver non-technical projects.
• Familiarity with vendor acquisition practices.

Responsibilities

• Support the delivery of projects through effective coordination.
• Prepare and execute vendor proposal requests.
• Develop cost estimates for assigned projects.
• Determine and prepare resource requirements.
• Maintain effective relationships with clients.

Skills

Project coordination

Cost estimation

Communication

Vendor coordination

Computer proficiency

Education

Community college diploma or equivalent training

Tools

MS Office suite

Job description

Overview

BGIS is a leading provider of customized facility management and real estate services. With our combined team of over 6,500 globally, we relentlessly focus on enabling innovation through the services we deliver, while actively looking for new opportunities that will enable innovation for our clients’ businesses. Globally, we manage over 320 million square feet of client portfolios across 30,000+ locations in North America, Europe, Middle East, Australia and Asia. Further information is available at.

Summary

The Project Coordinator is accountable for the delivery of project sub-components and non-technical projects.

Responsibilities

• Supports the delivery of projects through effective coordination and delivery of assigned sub components within overall projects.
• Assists in the preparation and execution of vendor proposal requests, bid calls, and contract preparation / award.
• Delivers non-technical projects (. furniture installation, furniture reconfiguration, office space construction, office painting and re-carpeting, .
• Researches and liaises with vendors to obtain quotes. Provides recommendation on preferred vendor.
• Develops cost estimates for assigned non-technical projects.
• Determines and prepares resource requirements.
• Develops schedules and monitors progress against timelines.
• Develops and maintains effective relationships with vendors. Monitors work progress to ensure completion.
• Ensures assigned project sub-components and non-technical projects are delivered on-time, within scope, budget and requirements, and complies with all regulatory, environmental, health and safety requirements.

Client Relationship Management

• Develops and maintains effective relationships with clients.
• Accountable for resolving issues, managing client expectations, and ensuring client satisfaction.
• Escalates issues as needed.

Project Administration

• May perform project administration duties.

Knowledge & Skills

• 3 to 5 years of project administration work experience or administrative work experience with a Community college diploma or equivalent training.
• Administrative, coordination and organizational skills – administrative and organizational skills along with related administrative and coordination work experience.
• Project coordination – project coordination abilities along with proven experience in coordinating the end-to-end delivery of project sub-components.
• Non-technical project delivery – proven ability to deliver non-technical projects.
• Proposal and Contracts – Familiar with industry vendor acquisition practices and contract forms and preparation.
• Cost estimation – proven ability and experience in preparing cost estimates.
• Project scheduling – proven ability and experience in creating project schedules and determining resource requirements.
• Vendor coordination – proven ability and experience in coordinating vendor work and ensuring work completion.
• Communication – effective communication and influencing skills.
• Computer proficiency – proficient in and experience with MS Office suite of applications along with proven ability to quickly learn new applications.

Licenses and / or Professional Accreditation

• Demonstrates an interest in pursuing Project Management Institute Accreditation.

At BGIS we believe that diversity and inclusion is a key business driver, such that we never lose sight of its importance as it is woven into the fabric of our organization. We are committed to maintaining a barrier-free recruitment process by providing equal employment opportunities through recruiting and retention of individuals of all backgrounds. We recognize that promoting diversity is an essential component of our continuing pursuit for organizational success!

BGIS is an equal opportunity employer and we welcome you to apply for a position with us! If you require accommodation during the recruitment process, please contact us at askHR. Upon request for accommodation, we will consult with the applicant in question and provide, or arrange for the provision of, a suitable accommodation in a manner that takes into account the applicant’s accessibility needs due to disability.

BGIS est un employeur qui respecte l'égalité des chances et nous vous invitons à postuler pour un poste chez nous ! Si vous avez besoin d'un accommodement pendant le processus de recrutement, veuillez nous contacter à askHR. En cas de demande d'accommodement, nous discuterons avec le candidat en question et fournirons, ou ferons en sorte de fournir, un accommodement approprié d'une manière qui tiendra compte des besoins d'accessibilité du candidat en fonction de son handicap.