Post-Production Coordinator (On-Site)

ICON CREATIVE STUDIO; Vancouver; On-site; CAD 50,000 - 90,000; Full time

Job summary

A leading animation entertainment company in Vancouver is seeking a Post-Production Coordinator to oversee final stages of animated shows. You will manage schedules, facilitate communication, and ensure deadlines are met while upholding quality standards. Ideal candidates will have a degree in Film or Animation, experience in post-production, and strong problem-solving skills. Enjoy a collaborative environment with opportunities for growth and development, working on projects for major streaming platforms.

Benefits

Generous benefits package

Continuous learning opportunities

Supportive workplace culture

Flexibility and autonomy

Qualifications

• Familiarity with dubbing and closed captioning processes.
• Managing databases, schedules, and assets effectively.
• Experience with awards submissions is a bonus.

Responsibilities

• Oversee post-production stages ensuring deadlines are met.
• Coordinate communication between departments.
• Organize review and approval sessions.

Skills

Animation workflows familiarity

Previous post-production coordination experience

Strong verbal and written skills

Problem-solving under tight deadlines

Attention to detail

Education

Degree in Film, Animation, or related field

Tools

ShotGrid

Premier

Job description

Overview

ICON Creative Studio is Canada’s largest independently owned animation entertainment company, located in the historic Gastown district of Vancouver, BC. Our talented team includes specialists across the entire animation pipeline, working alongside creative and management professionals to deliver outstanding animated content. Known for our commitment to quality, efficiency, and timely deliveries, ICON has partnered with distributors, broadcasters, and leading streaming platforms worldwide to create and produce noteworthy, impactful projects. We operate from a holistic philosophy, leveraging the unique skill sets of our team members to maximize production efficiency while maintaining an optimal balance of creativity and quality on-screen.

Why work at ICON?

• Collaborate on top-tier feature and episodic CG franchises for major streaming platforms, including Netflix, Disney+, Apple TV+, Amazon, Peacock, and Paramount+.
• Be part of a diverse team of artists from around the globe who have joined us here in British Columbia.
• Work with the latest tools and software, ensuring you\'re always equipped to do your best work.
• Be part of a studio that upholds a premium standard of quality across all productions, putting every resource into what’s on-screen.
• Enjoy flexibility, autonomy, and a supportive workplace culture.
• Access direct deposit and a generous benefits package.
• Grow with us through continuous learning opportunities, mentorship, and empowering you to achieve your professional goals.

Position Overview

As a Post-Production Coordinator, you will oversee the final stages of animated shows, ensuring deadlines are met and facilitating effective communication across departments. Your responsibilities will include developing and tracking schedules, managing resources, and organizing review and approval sessions to keep post-production on course. You will also handle asset management, uphold quality standards, and resolve any issues that arise. Additionally, you will prepare final deliverables and organize files for archiving, playing a vital role in delivering projects on time, within budget, and to the studio\'s quality standards.

Responsibilities

• Support the Heads of Departments and Producers to ensure communication between departments.
• Maintain a working knowledge of post-production processes, technical terminology, and workflows.
• Collaborate with the Head of Post-Production and Producers to ensure the post-production schedule includes all necessary sessions, such as assemblies, picture edits, locks, reviews, mixes, color corrections, QC checks, and final deliveries.
• Act as a liaison between team members, ensuring efficient coordination and resolution of post-production needs.
• Work closely with the post editor to manage scheduled deliveries of elements between production, sound houses, QC teams, third-party vendors, and clients.
• Coordinate between production, editorial, colorists, sound houses, QC, closed captioning, descriptive video, dubbing teams, and clients under the guidance of department leads.
• Research and gather information on awards and festival submissions, including deadlines, fees, qualifications, and asset requirements, uploading materials as needed.
• Collaborate with production teams to ensure scripts are current for recording sessions, pickups, closed captioning, and final delivery.
• Schedule client calls, meetings, and sound house mixes, working with the Post-Production Head of Department to align calendars.
• Address and resolve issues promptly in collaboration with Heads of Departments and team leads.
• Maintain an organized database of project documents, assets, and exports for the Post-Production Department.

Qualifications and Skills

• Degree in Film, Animation, or a related field.
• Familiarity with animation workflows (e.g., dubbing, closed captioning) and external vendor coordination.
• Previous post-production coordination experience in animation, film, or related fields.
• Knowledge of workflows (e.g., picture edits, sound mixes, QC checks), post-production tools (e.g., ShotGrid, Premier), and deliverables formats.
• Strong verbal, written, and interpersonal skills to collaborate with teams and vendors.
• Attention to detail, ability to manage databases, schedules, and assets, and solve challenges proactively.
• Effective problem-solving under tight deadlines and flexibility in a dynamic environment.
• Self-motivated, and proactive, with strong time management.
• Experience with awards submissions or localization processes is a bonus.

Compensation and General Information

The wage range for this role reflects compensation across all of ICON’s projects. The final salary will be determined based on the specific position, the current show assignment, and the applicant’s experience and portfolio. This range accounts for varying levels of experience and responsibilities.

In compliance with British Columbia provincial mandates, we are posting this broad wage range to meet wage transparency requirements.

Equal Opportunity

ICON Creative Studio is an equal-opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.