planner, conventions and special events

Tangentia Inc; Toronto; On-site; CAD 40,000 - 60,000; Full time

Job summary

A Canadian event coordination firm is looking for a professional to oversee the planning and execution of conferences and events. Key responsibilities include promoting services, developing communication plans, and managing budgets. Applicants should have 1-2 years of relevant experience and proficiency in MS Office. The role offers a hybrid working model and health benefits such as dental and health care plans.

Benefits

Dental plan

Health care plan

Qualifications

• 1-2 years of experience in event coordination or a related field.
• Proven ability to develop marketing and communication plans.
• Experience in managing budgets and contracts.

Responsibilities

• Promote conference and meeting services or special events.
• Develop marketing and communication plans.
• Co-ordinate set-ups and manage details for special events.

Skills

Attention to detail

Client focus

Excellent oral communication

Excellent written communication

Time management

Resourcefulness

Ability to multitask

Education

No degree, certificate or diploma

Tools

MS Excel

MS Office

MS Outlook

MS Word

Job description

Overview

• Work Term : Permanent
• Work Language : English
• Hours : 40 hours per week
• Education : No degree, certificate or diploma
• Experience : 1 year to less than 2 years

Responsibilities

• Promote conference and meeting services or special events
• Develop marketing and communication plans
• Develop media strategies and public relations activities
• Prepare, present and manage budgets
• Solicit event donors
• Review bids and negotiate costs
• Determine requirements for hospitality services, signage, multi-media equipment, printing and other technical services, and arrange for and manage contracts for these services
• Arrange for production or purchase of promotional products
• Arrange for shipping, receiving and storage
• Assist in budget preparation
• Assist in site selection and attend to related details
• Co-ordinate and monitor conference and meeting activities and attend to related details
• Co-ordinate set-ups, staging, seating, parking, communication systems and other details for special events
• Confirm and co-ordinate speakers
• Implement social programs, food and beverage, transportation, and other services
• Plan and arrange for accommodation and transportation services
• Plan and arrange for trade shows and exhibits
• Plan schedules, goals and objectives
• Develop registration systems and information materials
• Plan for required documentation and for pre- and post-distribution of documentation (itineraries, evaluations etc.)
• Research and design special events programs
• Plan for VIP arrangements
• Plan for translation and interpretation services
• Book facilities for office personnel
• Plan for social events and guest programs
• Plan and oversee Webinars
• Identify human resources requirements

Computer and technology knowledge

• MS Excel
• MS Office
• MS Outlook
• MS Word

Work conditions and physical capabilities

• Attention to detail
• Work under pressure
• Tight deadlines
• Fast-paced environment

Personal suitability

• Accurate
• Client focus
• Efficient interpersonal skills
• Excellent oral communication
• Excellent written communication
• Flexibility
• Initiative
• Organized
• Team player
• Time management
• Resourcefulness
• Ability to multitask

Workplace information

• Hybrid

Health benefits

• Dental plan
• Health care plan