Assistant Office Manager

Kostiw Construction; Winnipeg; On-site; CAD 48,000 - 52,000; Full time

Benefits offered by this job

Dental care

Extended health care

On-site parking

Vision care

Job summary

Kostiw Construction in Winnipeg, MB seeks an Assistant Office Manager to lead administrative functions, support team management, and keep the office productive. You will supervise daily activities and coordinate clerical tasks in a fast-paced construction environment.

The role requires 3–5 years in office management, proficiency with QuickBooks and MS Office, strong organization and communication, and eligibility for security screening for government contracts.

Qualifications

• 3–5 years of administrative/office management experience.
• Proficiency with QuickBooks for day-to-day accounting.
• Formal, verifiable training in Microsoft Word and Excel; typing skills required.
• Construction industry experience is a strong asset.
• Excellent organizational, time-management, and communication skills.

Responsibilities

• Supervise daily office activities
• Oversee human resources tasks such as maintaining employee records
• Handle bookkeeping and payroll processes using QuickBooks or similar accounting software to ensure accuracy and timeliness
• Coordinate vendor management activities, including invoice processing, service scheduling, and relationship building
• Maintain organized filing systems, both physical and digital, for easy retrieval of documents and records
• Organize, delegate and oversee the work of others in a professional office environment
• Interest in and potential to progress into an Office Manager position

Skills

Office management

Bookkeeping

Payroll

Vendor management

Team leadership

Attention to detail

Communication

Education

Secondary School

Tools

QuickBooks

Microsoft Office

Google Docs

DocuSign

Adobe

Job description

Overview

Join our dynamic team as an Assistant Office Manager and play a vital role in ensuring the smooth and efficient operation of our company's office. This energetic position offers the opportunity to lead administrative functions, support team management, and enhance office productivity. You will be the backbone of daily operations, fostering a positive workplace atmosphere while managing essential clerical and organizational tasks. If you thrive in a fast-paced setting and are passionate about supporting a team, this role is perfect for you!

***BEFORE YOU APPLY***

Security Clearance - Mandatory requirement for this position. No criminal record and a long term history of living and working in Canada. The successful candidate will be required to complete a security screening process, including background verification, a criminal record check, and fingerprinting. The screening process requires applicants to have a verifiable work and residency history in Canada covering the past 8-10 years with no criminal record.

Duties

• Supervise daily office activities
• Oversee human resources tasks such as maintaining employee records
• Handle bookkeeping and payroll processes using QuickBooks or similar accounting software to ensure accuracy and timeliness
• Coordinate vendor management activities, including invoice processing, service scheduling, and relationship building
• Maintain organized filing systems, both physical and digital, for easy retrieval of documents and records
• Organize, delegate and oversee the work of others in a professional office environment
• Interest in and potential to progress into an Office Manager position

Training / Experience

• Minimum 3-5 years of experience in an administrative / office management role
• Proficiency in QuickBooks is required, including experience with day-to-day accounting and financial administration.
• Formal, verifiable training in Microsoft Office software is required, including Microsoft Word, Excel. Experience with google, docusign and adobe and asset.
• Candidates must have completed recognized computer/software training with demonstrated competency and typing skills; self-taught software experience alone will not meet this requirement
• Construction industry experience is a strong asset
• Excellent organizational and time-management skills
• Strong attention to detail and accuracy
• Ability to manage multiple priorities, deadlines and competing demands
• Excellent written and verbal communication skills
• Professional and confident when communicating with management, employees, subcontractors, suppliers, clients and government representatives
• Ability to maintain confidentiality and handle sensitive information appropriately
• Strong problem-solving, decision-making and follow-through skills
• Ability to work independently while also providing leadership and support to the office team

Must be eligible to obtain and maintain the security clearance required for government contracts. Willingness to complete the required security screening, including fingerprinting and criminal record check.

Pay: $23.00-$25.00 per hour

Expected hours: 40.0 per week

Benefits:

• Dental care
• Extended health care
• On-site parking
• Vision care

Education:

• Secondary School (required)

Experience:

• Office: 3 years (required)

Language:

• English (required)

Work Location: In person